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Do I really need Action Support & Waiting For Support Folder?

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  • Do I really need Action Support & Waiting For Support Folder?

    I'm currently adapting the GTD Outlook 2010 method and I always move emails to Tasks list in one coordinated set of lists instead of spread into two different functional places in Outlook.

    Since I've moved all my emails to Tasks and have categorlizied to @Action, @Waitng for, etc... Is it necessary to keep these folders? It seems like I don't have emails in those 2 folders at all.

  • #2
    Originally posted by azukre View Post
    Since I've moved all my emails to Tasks and have categorlizied to @Action, @Waitng for, etc... Is it necessary to keep these folders? It seems like I don't have emails in those 2 folders at all.
    You wouldn't necessarily need those folders if you're moving the entire email over to Tasks or your Calendar as a file attachment.

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    • #3
      Originally posted by kelstarrising View Post
      You wouldn't necessarily need those folders if you're moving the entire email over to Tasks or your Calendar as a file attachment.
      Thank you for your comment.

      I'm trying to figure out what are the pro & cons using "Move" to task instead of "Copy".

      Pro: I can reduce the storage size (due to company size limit policy)
      Con: I won't be able to organize my emails to different folders.

      Anyone has comments on my GTD method?

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      • #4
        Originally posted by azukre View Post
        Pro: I can reduce the storage size (due to company size limit policy)
        Con: I won't be able to organize my emails to different folders.

        Anyone has comments on my GTD method?
        Can't comment on the Pro side of the equation, I keep all e-mails and have for years. I have gone back as far as 15 years or more for e-mails as reference. But on the cons. I found that fewer folders is a lot better. So I save all my e-mail from lists that are single topic related in folders for that list but everything else just goes into one big reference folder. It reduces the places to look when I need something.

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        • #5
          Be flexible...

          If you are currently moving all emails to your task manager creating your own to do lists, when you categorize your email you have already processed it so in seem useless to keep it stored in your email folders.

          After the issue is done you can archive it in a folder. Keep in ming that as less folders you have better! So if you can work it out with one general archive that's the way to go!

          It seems to me that you have experienced a gigantic step forward: you have managed to adapt GTD method to your own outlook usage, therefore creating a couple of "must have" folders that really are of no use to you! Keep working on your system and be alert to things that serve you (and reinforce them) and things that don't (and drop them).

          Wish you the best! Be productive!

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          • #6
            I'm trying to figure out what are the pro & cons using "Move" to task instead of "Copy".
            A big pro is that the supporting email is attached to the Next Action reminder, so you don't need to go back to an email folder to find the email when you are ready to take action.

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            • #7
              Yogi Berra?

              This may make me sound like Yogi Berra, but...

              You only need what you need and you don't need what you don't need.

              I'm not sure if that helps or not. I hope it does!

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