Forum

  • If you are new to these Forums, please take a moment to register using the fields above.

Announcement

Announcement Module
Collapse
No announcement yet.

Group e-mail by project

Page Title Module
Move Remove Collapse
X
Conversation Detail Module
Collapse
  • Filter
  • Time
  • Show
Clear All
new posts

  • Group e-mail by project

    I found a bug in Outlook, allowing the user to group "Search Folders" by the custom GTD field "Project".

    This is useful when you file alot of e-mail for reference ("File"-button on GTD toolbar) AND assign them to a project.

    Earlier I had to create a mail folder with the same name as the project and file each mail to the right folder. Now I can file all mail in the same folder and let a "Search Folder" do the grouping.

    The thing is to allow a seach folder to group mails with a "user-defined field". This should not be possible, because you can't choose a user-defined field when you group a seach folder.

    I found a way to get around this issue by using a bug in Outlook.:

    1. Open Inbox folder. Press "Field chooser" button on the toolbar ("Advanced"-toolbar)
    2. Choose "User-defined fields in Inbox" in the combo list.
    3. Press "New" and call the new field "Project" (Type=text, Format=text)
    4. Create a new "Search Folder" by right-click on Search Folders and choose "New search folder".
    5. Choose "Create a custom Search Folder" and press "Choose.." to define it.
    6. Name it and press "Criteria"
    7. Go to "Advanced"-tab and choose "Field"-dropdown->"User-defined fields in Inbox" and select "Project"
    8. Set condition to "is not empty" and press "OK" on all windows.
    9. The new Search Folder is created. Now it's time to let the BUG work for us(never happened before).
    10. As you can see, folder lists all filed e-mails but arraged by "Folder".
    11. Select menu "View"->"Arrange By"->"Custom"
    12. Click "Fields" button and "New". Ignore error message. Type "Project" as "Name" and leave the rest. Press "OK". Ignore security error message.
    13. "Project" is now part of the right hand list. Press "OK" twice.
    14. Close the "Reading pane" if it's open in your new search folder.
    15. Now you should se the header column "Project" in your search folder.
    16. Right-click the "Project"-header and choose "Group by this field". Remove the old gruoping.
    17. Voila! Now all your filed e-mail is grouped by project and it does not matter to what folder you file them.

    Regards
    Mattias
    Attached Files
    Last edited by Bollinger; 09-01-2005, 07:25 AM.

  • #2
    Do not rely on bugs.

    I think it is not reasonable to use the erroneous software functionality. You will be accustomed to the discovered functionality and after update you may lose it (Microsoft sometimes fixes bugs).

    Comment


    • #3
      Originally posted by TesTeq
      I think it is not reasonable to use the erroneous software functionality. You will be accustomed to the discovered functionality and after update you may lose it (Microsoft sometimes fixes bugs).
      I agree totally, BUT, I rather think of this bug as a way to acheive this before upcoming versions to implement this feature. It seems rather strange not to be able to group search folders by custom fields.

      If I'm wrong, well, then I have to find a new workaround.

      Regards
      Mattias

      Comment


      • #4
        Group e-mail by project in Outlook 2002

        Is there a way to adapt this procedure to Outlook 2002?

        Comment


        • #5
          Originally posted by twilhite
          Is there a way to adapt this procedure to Outlook 2002?
          No, not with Search Folders. They were introduced in Outlook 2003.

          It can be done with a custom control and CDO, but it's more
          complicated.

          Regards
          Mattias

          Comment

          Working...
          X