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Palm applications that can filter out postdated tasks /to dos

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  • Palm applications that can filter out postdated tasks /to dos

    I use Outlook synched with a Palm.

    I really like the ability in Outlook to postdate a task, putting a future due date, and then using the "Active Task" view filter such it only appears when you arrive at that date. The great thing in Outlook non dated tasks also appear so you don't have to worry about dating all tasks.

    A frustrating thing is that I can't seem to have the same view in the Palm so my "to do list" in the Palm is cluttered with future tasks that I've programmed in for months ahead but really don't want to see now. If anyone knows how I can configure the default Palm to do list to remedy this that would be the simplest solution.

    I've also been trying out Bonsai but haven't managed to do the same without having to give all tasks a date which is a pain to have to do. I tried out My Life Organised months ago and seem to remember it also had the ability to filter out non active tasks but Im wondering if it has a version for Palm yet. I know that Life Balance has a Palm version but cant remember if it can hide postdated tasks. There also may be other applications that can do the same on a desktop and also after synching to the Palm.

    Are there any other GTDers out there who have found a way of only seeing active (including non dated) tasks on the handheld?

  • #2
    Datebk5

    I used to have a Palm and my favourite app was Datebook from www.pimlicosoftware.com. It is significantly superior to the built-in app and gives you a lot of ways to slice and dice ToDos. I have still not found an equivalent app on PocketPC, being currently a rather dissatisfied user of Informant Pro.

    - Tim the sloth

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    • #3
      Has you try TODO Plus, it is an older product but was one of the most flexible ones I remember

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      • #4
        I use KeySuite (www.chapura.com) for that. Works great! It also allows me to carry all my lists on my Palm, not just my Next Action list.

        I use the Start Date field for this, not the Due Date. That seems more logically to me. I'm not sure if KeySuite can do this with the Due Date field.

        Kind regards,
        Taco Oosterkamp

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        • #5
          Thanks

          Thanks Taco, that's interesting! I should obviously try KeySuite.

          Also thanks apinaud and tnoyce for your suggestions but I've tried so many apps in the past and there are so many more out there that Id like clear confirmation that they do what I need before I try any more - hence the specific question.

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          • #6
            Answer to your Question

            This view is possible with KeySuite. However, please know that KeySuite doesn't use the built-in databases of the Palm (like Agendus, DateBk do), rather it uses its own proprietary databases for calendar, contacts, tasks, notes. Some consider that a disadvantage as it relates to the inability to use other software that avails itself of the built in databases, but I personally use KeySuite and find the advantages of this program in and of itself to outweigh the other.

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            • #7
              Originally posted by tominperu
              A frustrating thing is that I can't seem to have the same view in the Palm so my "to do list" in the Palm is cluttered with future tasks that I've programmed in for months ahead but really don't want to see now. If anyone knows how I can configure the default Palm to do list to remedy this that would be the simplest solution.
              There are a number of programs that use the built-in tasks database, but the one I like the best is called CanDo. It has strong filtering capabilities.

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              • #8
                What about MyLifeOrganized and LifeBalance?

                Just looked at the CanDo application web site and its looks good, although it doesn't do recurring tasks which I use a lot.

                Does anyone know whether there is a Palm version of MyLifeOrganized or whether you can do Postdated tasks (and recurrent tasks come to that) in Life Balance?

                Thanks in advance.

                Tom

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                • #9
                  Originally posted by tominperu
                  Just looked at the CanDo application web site and its looks good, although it doesn't do recurring tasks which I use a lot.
                  How many times you use requering tasks?

                  I use outlook, same as you and I have a series of tasks that repeat themselves everyweek (usually friday that is my wr time is when I added). Michael Hyatt has a great and symple macro that add them in the right category. One button, no problem.

                  Can something like this work for you?

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                  • #10
                    Originally posted by tominperu
                    I've also been trying out Bonsai but haven't managed to do the same without having to give all tasks a date which is a pain to have to do.

                    Are there any other GTDers out there who have found a way of only seeing active (including non dated) tasks on the handheld?
                    I use Bonsai and have no problem with this. I simply select Status: Incomplete for all my filters. It automatically removes the done ones. I also use Start Date so that every time I add anything, it automatically throws in the date. This is from the GTD book where David says that you should date everything because the 3% of the time you need it, it will be very useful. All my NAs are todos (with checkboxes) and not tasks (with a percent complete bar).

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                    • #11
                      Ivy,

                      Thanks for your reply to my question. I was beginning to think noone wanted to respond to me!

                      Do you mean there is an option in Bonsai where it puts today's date in automatically? I must admit I am not very familiar with Bonsai. I'll play around with it to see if I can do what you say.

                      From what you say, I understand that if you put a date in the future (overuling the default) it won't appear in your todo list until that date. Is that right?

                      Thanks Tom

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                      • #12
                        Bonsai!

                        If you show the column "Start Date" (just right-click on a column header to adjust the list of columns you see) any new item will get today's date without you having to do anything.

                        I don't use Bonsai with the TODO list, so I'm not sure how they show up, but I think you're right about putting in a future date.

                        I keep all my projects, waiting fors, someday/maybes, and next actions in this one big outline I have for everything. I use the category for, well, category (NA, Pro, WF, S/M) and use keywords as context (@computer, @work, etc). Then I have a list of filters for each context with the Incomplete option selected (so I don't see the done ones). Potential NAs go under their respective projects along with various notes and links for project support and when I want to do them I change their category from Project to NA and they show up in the right list neatly tucked under the project they go to. I also have a set of keywords for project support stuff like "See Tickler" "See planner" (paper inbox I carry) "See Amazon" wish list. I have a filter for each context, one for projects (with the done ones displayed so I can see my progress), one for waiting fors, and so on. So my weekly review is just changing filters to view different lists, typing in new NAs and Projects, and changing Project items to NAs where needed.

                        I use Outlook (and Datebook) for hard landscape, contacts, and full day appts for tickler items. A tickler is never a NA until it shows up. So, for example, if I have my Dad's b-day in the calendar, I put a two week reminder for it. When I see it, I put a NA in Bonsai to "Buy and mail card" so I don't forget. When I see it again (on the day) it reminds me to call as well.

                        One of the reasons I like Bonsai so much is because of the desktop version. I can get data off the Palm, but don't like inputting or managing it from there unless I have to. Bonsai lets me input at home or work and sync them all together and carry the data around.

                        Hope that makes sense. It's hard describing software without pictures!

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                        • #13
                          Thanks for that Ivy. Yes, I've played around with Bonsai now and it seems one can put in a postdate for to dos which is useful. The trick is to have the start date as today as default and then filter putting a date "start within".

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                          • #14
                            Originally posted by tominperu
                            Does anyone know whether there is a Palm version of MyLifeOrganized or whether you can do Postdated tasks (and recurrent tasks come to that) in Life Balance?
                            1. When I was experimenting with MLO awhile back, and reading posts on the Google group, I read that the developer decided not to support Palm OS, but instead put his energy into adding features to the Windows/Windows mobile product.

                            2. Yes, you can certainly do postdated tasks and recurring tasks with LifeBalance. This kind of filtering is what LB is all about and is handled naturally IMO. Handling of recurrences is a major reason why I bought LifeBalance.

                            Last I knew, LB does not easily sync with Outlook. I don't see the need to sync with Outlook myself since LB does everything I need on the Palm and syncs nicely with the built-in calendar.

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                            • #15
                              Thanks for that! That was just the answer I was hoping for! Last time I tried LifeBalance I didn't have a Palm but now I have one maybe the pros of using it outweigh anything I might miss in Outlook.

                              Thanks again

                              Tom

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