Forum

  • If you are new to these Forums, please take a moment to register using the fields above.

Announcement

Announcement Module
Collapse
No announcement yet.

Need Help Managing Digital Documents

Page Title Module
Move Remove Collapse
X
Conversation Detail Module
Collapse
  • Filter
  • Time
  • Show
Clear All
new posts

  • Need Help Managing Digital Documents

    I'm on Spring Break so I'm trying to re-organized. So far, I've moved all my email inboxes and calendar items to Google. I've also signed up for Jott because I think of random things and now I can phone it in. I'm also experimenting with Nozbe for to dos and Evernote for ideas and web clippings. I think I may have too many "portals" of information, but I can't quite seem to get the right mix just yet...

    Anyway, I've amassed a large collection of digital documents for work and organizing them into folders is great, but not ideal.

    I'd like to have a portable library on my 8G thumb drive that I can take between home and work. But I want it to be indexed/searchable so that if I need to look something up, I can just do a quick search.

    Any suggestions? Thanks.

  • #2
    FoxIt Reader for the U3

    I think I found a solution that will be helpful to me...

    FoxIt Reader for the U3. It's a little app that I can run off my flash drive and it reads all my PDF's. But also, while you're in it, you can run a search and it will search all the PDF's on the drive. It also has a cool full screen viewer and runs much more light than Adobe.

    Someone else suggested loading my documents in iTunes, which I tried, and it's cool to see everything organized. And you can use the tag fields to put in author, topic, etc. But I want something to run off my flash drive.

    So we'll see how it works.

    Comment


    • #3
      Evernote

      Originally posted by wwebby View Post
      I think I found a solution that will be helpful to me...

      FoxIt Reader for the U3. It's a little app that I can run off my flash drive and it reads all my PDF's. But also, while you're in it, you can run a search and it will search all the PDF's on the drive. It also has a cool full screen viewer and runs much more light than Adobe.

      Someone else suggested loading my documents in iTunes, which I tried, and it's cool to see everything organized. And you can use the tag fields to put in author, topic, etc. But I want something to run off my flash drive.

      So we'll see how it works.
      Evernote is the bomb for all my reference material. $5.00 a month is nothing. They have done an outstanding job!

      Comment


      • #4
        Do you use windows or a mac?
        On the Mac devonthink is a great way to manage your digital docs.

        Comment


        • #5
          I have to agree with tedpenner here. Evernote takes the cake. If your needs are small (40 MB / month or less) and your documents are text files, PDFs and the like, you can use Evernote for free. If you want to be able to store just about any document imaginable, have up to 500 GB of storage per month, etc. $5/month or $45/year is a small price to pay. All your documents are then accessible from the Web or you can install a Windows client or a Mac client or a client for your iPhone or for your Windows Mobile smartphone. I think you can also install an Evernote server on a SanDisk U3 flash drive and take it with you. Once in Evernote, they are fully-indexed (even text in pictures, if you can believe that). So all documents are fully searchable. For me, Evernote was a no-brainer solution for digital storage.

          Please note: This is NOT a paid advertisement for Evernote. I just think it's a very cool product.

          Comment


          • #6
            Originally posted by Jon Walthour View Post
            For me, Evernote was a no-brainer solution for digital storage.
            I would go with Evernote wholeheartedly if it could only do mass exporting to something other than an xml file. Not a problem now, but would be down the line "someday/maybe".

            Comment


            • #7
              Originally posted by mcogilvie View Post
              I would go with Evernote wholeheartedly if it could only do mass exporting to something other than an xml file. Not a problem now, but would be down the line "someday/maybe".
              I've considered that as well. Being in the tech industry myself, I know that things change; and the need to easily migrate out of a chosen system as easily as you got in is a concern of mine as well. My guess is that barring a built-in solution for mass exporting, there will undoubtedly be a third part 'scraping' tool or something that will do this for you eventually. I think given the inevitable popularity of Evernote, this is not going to be an issue. Just my 2 cents.

              Comment


              • #8
                I agree, mcogilvie. I don't know if this is much comfort, but with the availability now of Evernote's API for interfacing it with other apps, I'm sure something will come along or could be custom developed to do exactly that.

                Comment


                • #9
                  ScreenShot of web or tech or I.T. refs. using EVERNOTE?

                  Because I would humbly think that using EVERNOTE, where you can't embed Notebooks in notebooks, means you would have a big long list of notebooks, with no way to sub-divide info.

                  Eg. I would want to parse my web design ref info, so that my PHOTOSHOP refs are categorized differently than GOOGLE ANALYTICS.

                  Make any sense?

                  Raphaela

                  Comment

                  Working...
                  X