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What model of thinking is used in 4-criteria model?

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  • What model of thinking is used in 4-criteria model?

    Please help me choose what is the right scheme to choose the next action to do for a sales manager. A sales manager has 37 Next Actions on his @Work list. It is too long list to even read through so he decides to divide it into @Call-chat (, @Call-Meeting (, @Computer (14) and @Office (5). Now there're three ways he can choose what to do:

    1. In the evening the sales manager scans through all of his lists. When scanning he chooses the most important Next Actions in all of his context lists. Then he structures his next day so he can complete the choosen Next Actions. The downside of the appoach he can left some of them undone but the most important ones across (or in despite of) the context are done;

    2. The sales manager opens his Next Action list for the context he is in. Then he chooses the most important Next Action out of that context and starts doing it. The downside of the approach he lefts more important Next Action left in the context he wasn't in;

    3. In the evening the sales manager scans through all of his lists. When scanning he chooses the most important Next Actions in all of his context lists. Then he structures his next day so he can complete the choosen Next Actions. When doing the most important ones he checks his other lists to get a chance to do something additionally while in the context.

    What way of thinking did David Allen mean when using his 4-criteria model to choose?

    Rgds.

  • #2
    Hello there,

    The 4-criteria model is in the Getting Things Done book as "Criteria for Choosing." Look that up in the index and you will see the 4 specific choices:
    • Context
    • Time
    • Resources
    • Priority

    Kelly

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    • #3
      Changing contexts to do the right things.
      1. Use the context you're in - changing contexts can be expensive.
      2. Change the context if necessary to do the right things.

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      • #4
        Originally posted by TesTeq View Post
        1. Use the context you're in - changing contexts can be expensive.
        2. Change the context if necessary to do the right things.
        Following this logic I will find myself in the office in the morning just to find out that I must change context and go home because the most important Next Action was sitting on @Home list. Don't want to look stupid so I guess that SUCCESSFUL GTDer SCANS HIS LIST IN THE MORNING TO DEFINE THE MOST IMPORTANT TASK TO DO AND THE CONTEXT IT IS IN. Right?

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        • #5
          Yes, I find daily reviews essential.
          But also, anything with no date can wait. If a home task has to be done today, it should have a due date.
          I always check my calendar and list of tasks for today after breakfast, so if something has to be done before I leave for work, I can do it.

          One time I got to work, checked my calendar and saw "Give son money for school bbq today" on todays list. Luckily my husband was able to drop off the money at school. After that incident, I learned to check my calender early in the morning before leaving home.

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          • #6
            Quick daily review for the next day in the evening.

            Originally posted by Makarin View Post
            Following this logic I will find myself in the office in the morning just to find out that I must change context and go home because the most important Next Action was sitting on @Home list. Don't want to look stupid so I guess that SUCCESSFUL GTDer SCANS HIS LIST IN THE MORNING TO DEFINE THE MOST IMPORTANT TASK TO DO AND THE CONTEXT IT IS IN. Right?
            I do a quick daily review for the next day in the evening. I do not want to find myself in the wrong context.

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