Forum

  • If you are new to these Forums, please take a moment to register using the fields above.

Announcement

Announcement Module
Collapse
No announcement yet.

Mini-tickler

Page Title Module
Move Remove Collapse
X
Conversation Detail Module
Collapse
  • Filter
  • Time
  • Show
Clear All
new posts

  • Mini-tickler

    I've never set up a 43-file tickler system. I've never thought I would have stuff for it. I tried with a couple files once upon a time ('check weekly' and 'check monthly') which seemed like it would work as long as one was doing weekly reviews. However, this was when I was in the process of some renovations and my desk kept moving. (Home/personal only system).

    I'm cleaning up my office, re-organizing, etc. I'm thinking of setting up a tickler system. But again, I'm thinking that a folder per day for my personal stuff is overkill. I'm thinking 12 monthly files and 4 or 5 weekly files (for the current month, rather than 31 daily files).

    Anyone have any thoughts on this? Anyone tried something similar or some kind of modified (read: smaller) tickler system? TIA

  • #2
    That's the way I started!
    At first I had only a "tickler" for the upcoming working days. Later on I created a monthly and weekly tickler, which I still use at home for private stuff.
    At work I started to use a full 43-folder tickler about a year ago, since I attend daily several meetings which all needs its own prep and documents or reminders.

    One advice: just start using it, just the way YOU think it will work best for you. You can always modify your system based upon your experiences working WITH the system.

    Comment


    • #3
      Originally posted by malisa View Post
      Anyone tried something similar or some kind of modified (read: smaller) tickler system? TIA
      I have a monthly tickler, so in total that makes twelve files (they really are just 12 punch holed plastic maps that I keep together)... In every file there are maybe two or three items, I use it mostly to keep stuff I'll need at a certain point (tickets, reservations, ...). And i'm very happy with it this way... no need for me to have daily files.

      So yes, just use the tickler idea and adapt it the way it is useful for your needs!

      Myriam

      Comment


      • #4
        I suggest you set up a full-blown tickler file system and give it a test drive. You'd be amazed at how useful it can be if you work it daily. There are things that show up in my inbox that I'm not able to decide about right away and there are no additional actions for me to take to gather more data; I just need to sleep on them and let them cook internally. The tickler is great for those things; it's a decide not to decide system. Without it my only choice is a hunhh? stack.

        It's also great for things like:

        Tickets for a concert or sporting event that you received in the mail three weeks before the event. Just put it in the tickler system and magically it shows up in your inbox the day before the event.

        Shopping catalogs (or pages from them) that have something that you *might* want to buy but are not sure. Keep forwarding these items until you've made a decision about whether or not to buy it.

        Inspirations and other regular reminders you need to see occasionally. I've got a note that reads "how well are you listening?" randomly circulating through my tickler file so I can take stock of how well I'm managing a personal weakness. Without those reminders I lose track of some of my behaviors until they get me into trouble. A note in my tickler file is a much better trigger to check my behavior than a fractured relationship, reprimand or getting fired.

        If you're going to try it you have to commit to working it daily and if you're going to be away from the tickler system on a business trip, you must process everything in that date range before you leave.

        Give it a try. You may be surprised how useful it is. It's one of my favorite tools.

        Comment


        • #5
          Cool, I might try that myself. The problem i had is that I didnt have enough stuff to fill each day. Hence I didnt check every day, hence I never got the habit. However there might be one or two things a week I could check on a Monday morning. Let us know how it goes.

          Comment


          • #6
            I did modify my system -- but I made it bigger! You might find it interesting anyway: http://www.davidco.com/forum/showthr...t-quite-enough!

            If your slimmer version is working well for you, that's great. The main thing is to keep using it; everything else is just a tweak.


            Cheers,
            Roger

            Comment


            • #7
              Thanks all for the input. I realized that I needed to get something set up as I was cleaning up my desk/office to avoid the 'huh?' stack. Very true.

              I've set up 5 weeklies (Week 1/2/3/4 and 'crossover' week) and then one for each month.

              Originally posted by Roger View Post
              I did modify my system -- but I made it bigger! You might find it interesting anyway: http://www.davidco.com/forum/showthr...t-quite-enough!
              After reading about your bigger system, I realized that this is a GREAT idea for organizing both future AND past stuff. So I'm going to make a folder for 'Future Years' (in my less-is-more system, I think one will do) but also some for the past few years that I'll at least use to help me organize some stuff that I can then later sort through.

              Comment


              • #8
                Tickler

                I have one of those "accordeon" type files that has two numbers in each "space", 1-2, 3-4, 5-6 and so on. Anything that isnīt for this month goes to the very last space with a CLEAR (red) note on which month and day (and year...) it belongs to. At the end of the month I just distribute all to the corresponding dates.

                I donīt have too much physical tickler stuff so this works fine - as long as I remember to look at it. Lately I have had so few physical tickler items that I have started to put a "T" in my electronic calendar to remind me to look at my tickler.

                Comment


                • #9
                  As I started to fill it, I realized that my idea of 4 weeks plus a cross-over week wasn't accurate most months (I guess it would be every 3 months?) So I put the Week 1 and the Crossover week tabs (I'm using hanging files since this desk drawer has rails) into the same hanging file. I didn't need a Week 4 because the 4th week of Feb is the 1st week of Mar (crossover) and I'd rather think of it as the beginning of a new month than an end of an old month. I just stuck the week 4 file behind the next month. I'll see how that works.

                  I also stuck post-its with dates for each week on them. I can see that this would get tedious long-term, but not a big deal while I'm trying it out.

                  It made it very much easier to clear off my desk with the set-up in place. I like it very much so far.

                  ETA: Not directly related to the tickler, but in cleaning up my office and the many long neglected stacks of papers I opted to fill the empty drawer of the filing cabinet with bite sized chunks of stuff to go through. I'm going to put a number on each hanging file (lateral file cabinet) and put something in my tickler to go through one file per week. Much less daunting.
                  Last edited by malisa; 02-15-2011, 04:49 PM. Reason: more to say

                  Comment


                  • #10
                    I have a very thin tickler file, because I don't have much to put in it. It consists of a ring binder, with two sets of dividers - one at the front numbered 1-31 and one at the back Jan-Dec. Anything I want to put in I slip into a plastic wallet which has holes at the side and file it in the relevant section. If I have something too big, like a massive set of documents for a meeting, I usually have a reference folder for that meeting or subject area, and I put the documents with that, and a note on my calendar or in the tickler for where to find it.

                    At the end of a month, I move all the stuff from the next month's section into the numbered daily sections.

                    Ruth

                    Comment


                    • #11
                      I had lots of my stuff in binders in sheet protectors long ago. I had one for project support for many small projects and a couple dedicated to larger ones. I tried to use it for everything beyond reference. I might have even had some form of a tickler in there. I had limited drawer space and it worked for a while. But I eventually got a nice big file cabinet and a couple additional little desk/file drawers. I disassembled those.

                      While I was at the office supply store yesterday I saw the dividers with 1-31 etc. on them and thought briefly about it. If I decide I want to switch to daily rather than weekly, I may try that. Thanks for posting.

                      Comment


                      • #12
                        Originally posted by Roger View Post
                        I did modify my system -- but I made it bigger! You might find it interesting anyway: http://www.davidco.com/forum/showthr...t-quite-enough!

                        If your slimmer version is working well for you, that's great. The main thing is to keep using it; everything else is just a tweak.


                        Cheers,
                        Roger

                        I haven't implemented yet, but I was actually thinking of doing something similar for the next few years at least until the end of my university degrees. I thought it'd work well for reminders for subjects that I want to do etc

                        Comment


                        • #13
                          Modified Tickler File

                          In my modified version of the tickler file in my office I use 12 folders instead of 43.
                          The first 6 folders are labeled in blue and using small caps. The last 6 folders are labeled in green and using all caps. Below is how i arranged these folders in my desk (the folder "monday" is in front):

                          NEXT WEEK
                          FRIDAY
                          THURSDAY
                          WEDNESDAY
                          TUESDAY
                          MONDAY
                          next week
                          friday
                          thursday
                          wednesday
                          tuesday
                          monday

                          "Next week" folders replaces the 12 month folders in the original tickler file model. Similarly, the "weekday" folders replaces the 31 day folders in the original model. If I need to be reminded anytime within the weekday (or NEXT WEEKDAY) I will place the reminder in any of the weekday folders. If I can't decide for it for now (perhaps it should be remembered three or more weeks from today) then I will place the reminder in a "next week" folder first. Then it will be placed in its proper weekday folder later during my weekly review.

                          I modified my tickler file because:
                          1. my office space is too small;
                          2. I want my tickler file in front of my desk, since these reminders are main priorities;
                          3. setting a tickler file is too expensive for me ( I used 1/5 cut folders in my modified model which is priced 3 times higher than the standard ones).

                          Comment


                          • #14
                            I notice that the conversation about ticklers focuses on physical files. I wonder if those of us that are 99% electronic also find the 43 folder idea useful.

                            I have not yet set up a 43 folder system as I use future dated calendar events for everything like this.

                            Are there any electronic people out there using 43 folders?
                            Last edited by pxt; 04-23-2011, 11:33 AM.

                            Comment


                            • #15
                              Originally posted by pxt View Post
                              I notice that the conversation about ticklers focuses on physical files. I wonder if those of us that are 99% electronic also find the 43 folder idea useful.

                              I have not yet set up a 43 folder system as I use future dated calendar events for everything like this.

                              Are there any electronic people out there using 43 folders?
                              I think most would use future start dates, if they can. I do.

                              Comment

                              Working...
                              X