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GTD and Organize

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  • GTD and Organize

    When David Allen talks about 'organize' in his GTD book he refers to Trash, someday/maybe, reference, Calendar, Next action, projects and project plans. Am I right to think Organize also involves putting NAs in the appropriate @Action. i.e. @call, @home etc.

    In addition does Organize also mean labelling/categorising during the processing stage. For example while processing ideas you organise ideas into 'feasible' 'speculative' and 'poor'.

    Many thanks

  • #2
    Yes, processing is just what is it? and what is the next action?
    Organising is what do I do with it?, so it involves all the steps in putting the NA on your lists, putting support material into action support or project support, storing your ideas somewhere etc.
    Organising seems to be the hardest step since there are so many options, and everyone has their own personalised system, and you need to setup a system that works for you

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    • #3
      I get thrown off now and again with the definitions being so grey! Thanks for the input. I get muddled up sometimes when doing the workflow but maybe that's just me wanting to get it perfect.

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      • #4
        Collect = gathering input or "stuff"
        Process = deciding/clarifying what it means and what you're going to do about it
        Organize - parking those decisions in trusted buckets

        It can seem grey because process and organize are done often so quickly together, seemingly at the same time (I need to make a phone call, so I'll put this on my @Calls list.)

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        • #5
          Originally posted by kelstarrising View Post
          Collect = gathering input or "stuff"
          Process = deciding/clarifying what it means and what you're going to do about it
          Organize - parking those decisions in trusted buckets

          It can seem grey because process and organize are done often so quickly together, seemingly at the same time (I need to make a phone call, so I'll put this on my @Calls list.)
          This suddenly reminds me of three step receiving in computer warehouse systems.
          - Receive (external)
          - Inspect
          - Deliver (internal)

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          • #6
            Like others are saying...

            To rephrase a similar thought to what others are saying, in case it helps:

            The Organize step centers on storing... it's the "WHERE are you going to put this?", or more completely "now that you know what you want to do with this, where are you going to put this tidbit so it will be handy when you need to see it again."

            This step comes after two others. In chronological order:

            Collect: this step focuses on gathering.
            Process: this step focuses on deciding.
            Organizing: this step focuses on storing.

            When things are Organized, they are where you want them to be. In the case of junk mail, that may be the garbage can. In the case of a cell phone manual, that may be Reference. In the case of something you are committed to doing, that may be an entry on a Next Action list.

            -JV474

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