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  • after much delay I am getting back on the gtd wagon..again

    I have read the book many times and am now following the implementation guide that I have purchased from this site. I am planning on using omnifocus - I think I remember that there was a similar simple guide to setting omnifocus up specifically for gtd but I can't find it - does such a guide exist?


    Should I play around with and get used to / set up omnifocus before following the gtd implementation guide?

    Many thanks

  • #2
    Here you go:

    https://secure.davidco.com/store/cat...D--p-16580.php

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    • #3
      That's the one! thank you so much

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      • #4
        Contrarian view

        If you are just getting back on GTD wagon you are shooting yourself in the head with a VERY large caliber gun if you are trying to both A get back on/stay on GTD habits and B. get up to speed with software which is a complicated as I gather omni is. Till you are firmly on GTD wagon, I would suggest paper, outliner, things, anything but some complicated piece of software.

        my 3c (inflation).

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        • #5
          Originally posted by ScottL View Post
          If you are just getting back on GTD wagon you are shooting yourself in the head with a VERY large caliber gun if you are trying to both A get back on/stay on GTD habits and B. get up to speed with software which is a complicated as I gather omni is. Till you are firmly on GTD wagon, I would suggest paper, outliner, things, anything but some complicated piece of software.

          my 3c (inflation).
          Thanks so much for your constructive reply! You are of course so right! I have a habit of trying to do too much too fast and then find it very hard and give up. This was going to be another example of that. When I first tried gtd a year or so ago I used things as it was clean and easy. I don't know why I didn't want to use it this time - I think that I studpidly thought that as omnifocus is more complicated it would be "better" for me to use - another case of me trying to run before I can walk.

          Are there any guides for things and gtd / anybody just use things and find that it is great and does everything that they need - do you have any tips.

          Thanks again

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          • #6
            Originally posted by ScottL View Post
            If you are just getting back on GTD wagon you are shooting yourself in the head with a VERY large caliber gun if you are trying to both A get back on/stay on GTD habits and B. get up to speed with software which is a complicated as I gather omni is. Till you are firmly on GTD wagon, I would suggest paper, outliner, things, anything but some complicated piece of software.

            my 3c (inflation).
            I think that might a bit of an exaggeration- omnifocus is more like a power tool or (my favorite analogy) a big truck. I think it can be used casually, but that seems like a waste of its power (and its cost). What a person uses successfully depends on that person's habits, job, mindset and geekiness quotient. While I personally find Things a bit simpler to work with, it's not so simple that there aren't wrong turns to be made in setting up gtd lists. However, Things is now in beta for true OTA sync, so I'm not sure that this is the best time to jump on board.

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            • #7
              Originally posted by macgrl View Post
              Should I play around with and get used to / set up omnifocus before following the gtd implementation guide?
              I'd get the GTD guide and set up OF in a very simple way first and then as you get more confident about the SW start adding features to your GTD implementation. I know lots of folks will suggest paper and it might be good to try it but don't be discouraged if you don't last more than a few days attempting to do GTD on paper. I know I can't handle paper for even a full week before tearing my hair out.

              Sure Omnifocus is powerful and feature rich but that doesn't mean you can't do a simple implementation initially and then edit it later. .

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              • #8
                1.
                Originally posted by Oogiem View Post
                Sure Omnifocus is powerful and feature rich but that doesn't mean you can't do a simple implementation initially and then edit it later. .
                I have no experience with omni so if a simple implementation can be set up

                ****without much learning or many pitfalls and it is easy to use that way***,

                it might be worth a try.

                I toyed with things and easytask for iphone both of which have little learning curve (at least for the easy parts) with some minor exceptions.

                2. I will say that for many people (myself included) despite the drawbacks of paper, items written on paper are "somehow more real" and that can be very heflpful.

                3. "I have a habit of trying to do too much too fast and then find it very hard and give up. "
                As the Zen to do guy points out GTD is a whole bunch of habits which can be overwelming to try to master all at once. There are a number of threads here on starting GTD or getting back on the wagon and it is difficult to be more helpful without knowing what your particular issues are.

                If you can give us some details on what things if any you have continued to do and what you find the most difficult about GTD perhaps we can be more helpful.

                I was over the top with my comment about omni, but you need to make this as simple as possible untill you get the GTD habits ingrained and the temptation to tinker with software or get lost in it (I've been there) is a big one.

                If you can force yourself to do the weekly review it can be a big help and keep you on track.

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                • #9
                  Hello all. Thanks do much for the replies. I think that I will spend a little bit of time playing with OF and things and see how I feel. Are there any gtd guides for things as there are with OF?

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                  • #10
                    Originally posted by ScottL View Post
                    I have no experience with omni so if a simple implementation can be set up

                    ****without much learning or many pitfalls and it is easy to use that way***,

                    it might be worth a try.
                    If I was trying to learn both GTD and Omni at the same time here is a way I think I'd try it. I'd create the contexts I think I want. I'd create one single action list for the odd ball stuff. Then during a weekly review I'd put in as projects JUST the active projects I have and a SINGLE next action in the appropriate context. No Someday/Maybe projects, no playing with sequential or parallel, no subprojects, no flags, no folders, no start or due dates, or anything else. Try that for a while and then decide what, if anything, you need to add. As you are working with it during weekly review if a project become inactive put it on hold and go on. Use the OF review function to look at all remaining projects during weekly review.

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                    • #11
                      If you have a list of actions that you have planned out for a project do they all go onto the next actions list or else where. Do you literally just have one next action on the list for a project / a situation where the one action is just what you have to do (I.e. not a project)

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                      • #12
                        After planning all the actions for a project you need to decide which ones are the next actions. You must specify at least one, but certainly can have many next actions for each project. Any actions that aren't next actions are project support. Some tools like Omnifocus allow storing of future actions as well as next actions, so it is up to you whether you want to put the future actions in a list as well as the next actions. If you are just starting again then having only next actions in your list manager is simpler and less overwhelming.

                        If a situation only requires one action then it is not a project and only goes on the context list.

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                        • #13
                          Thanks so much for your reply. Can you have more than one context assigned to an action like @calls @home

                          If I have one next action on my list for a project would I then gO to project support to see what the next one is if I have it pre worked out or plan more if I don't? - I just have to make sure that I replace that done actiOn with a new one right? Even if the next action is "do plan" / work out next action ?

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                          • #14
                            Originally posted by macgrl View Post
                            If you have a list of actions that you have planned out for a project do they all go onto the next actions list or else where.
                            What I do now is go ahead and put all actions in, but that is an advanced form of using Omnifocus. I'd save that for later, it's really easy to get caught up in project planning and the various features of the OF tool. Right now you need to focus on the GTD practice and keep the tool simple. So my suggestion is to store those other next actions in a separate project support file somewhere out of omnifocus for now.

                            Once you are back in the GTD groove then consider adding more of your project planning to your Omnifocus system.

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                            • #15
                              Originally posted by macgrl View Post
                              Can you have more than one context assigned to an action like @calls @home
                              no, any given action has a single context.

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