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No weekly routine possible in my job/life!! Weekly review gets difficult to schedule

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  • #16
    A fixed WR may not work for you...

    ...so have a flexible WR.

    If your schedule is truly that variable, I would not even try to have a fixed time for WR. You must be very good at planning your time to juggle work, family, and extensive travel (unless you always miss your flights!), so...

    I would make a practice of regularly "scheduling" your weekly review. Make a note in your calendar for Monday morning to schedule your next weekly review. You then look at your upcoming schedule and slot it in. If something subsequently arises that you decide is more important than holding on to that slot, you renegotiate with yourself and reschedule it.

    This way, all you are committed to doing each Monday is scheduling, not doing, your weekly review.

    Good luck!

    Comment


    • #17
      sounds good

      Originally posted by SiobhanBR View Post
      ...so have a flexible WR.

      If your schedule is truly that variable, I would not even try to have a fixed time for WR. You must be very good at planning your time to juggle work, family, and extensive travel (unless you always miss your flights!), so...

      I would make a practice of regularly "scheduling" your weekly review. Make a note in your calendar for Monday morning to schedule your next weekly review. You then look at your upcoming schedule and slot it in. If something subsequently arises that you decide is more important than holding on to that slot, you renegotiate with yourself and reschedule it.

      This way, all you are committed to doing each Monday is scheduling, not doing, your weekly review.

      Good luck!
      That sound quite reasonable and feasible will try. Why didn't I think of that myself?

      Comment


      • #18
        Get rid of the "weekly" in Weekly Review.

        If your schedule is very dynamic with no discernible weekly pattern then I think your "weekly" review should be just as flexible. Forget weekends or every 7 days. 4 days since the last review? but you have a nice window of opportunity on the plane? do it. Been 10 days but now the opportunity presents itself? do it.

        I think the more important things when you don't have a weekly pattern is to be aware of the energy/mood that you're usually in when you do feel like doing it. Is there a pattern to that? Mornings? Evenings? Also, notice the environments that are also conducive to reviews for you. Maybe plane or train rides? My point is, forget the days and instead look for opportunities in your energy level and environment.

        I think it's also important to notice your comfort level with your GTD system. You can go through 4 days of really hectic activity and start to feel icky about your system cause you know its not up to date. Or you could go 9 days of relatively calm period and still be comfortable with your system. When you start to feel uncomfortable with your system then its time to start looking for those energy/environment opportunities.

        Good luck!

        Comment


        • #19
          My own cut at Get Clear, Get Current, Get Creative

          I found my Weekly Review went more smoothly when I shuffled things around and framed it as:

          1. Set the Stage (collecting & processing)
          2. Clear the Runway (review action lists & calendar data)
          3. Come up to 10,000 feet (review projects, someday/maybe & checklists)
          4. Imagine Future Manifestations (mind sweep - sometimes this gets done in stage 1, depending on how much is tugging at my attention; I also spend some time just visualising general successful outcomes and clip pictures to include in an Image Book I keep)...

          If it feels like it's time, I add in an "Upper Horizons" stage and review my 20,000-40,000 foot stuff...

          I don't schedule my WR for any particular day anymore. I just know when I'm (a) in the right frame of mind, and (b) need to do it! It's definitely instrinsically motivated at this point.

          Comment


          • #20
            The Power of Habits

            If a date/time cue isn't working - find another cue and build a habit around that. Remember from charles duhigg's book it can be a location, time, emotional state, other people, immediately preceding action which is already a habit.

            The best advise I ever got about building habits is start small ... 5 minutes. And then build momentum. So I would suggest you figure out a different cue, start the routine really small, and then repeat. And by starting small I mean really small. Maybe the first one is just reviewing the weekly review checklist, then figure out what you're attracted to - is it get clear? then just do a bit of get clear - perhaps emails. and then as you get used to hitting the cue week after week, you can can add more and more of the weekly review.

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            • #21
              almost doing this now

              Originally posted by Noel View Post
              If your schedule is very dynamic with no discernible weekly pattern then I think your "weekly" review should be just as flexible. Forget weekends or every 7 days. 4 days since the last review? but you have a nice window of opportunity on the plane? do it. Been 10 days but now the opportunity presents itself? do it.

              I think the more important things when you don't have a weekly pattern is to be aware of the energy/mood that you're usually in when you do feel like doing it. Is there a pattern to that? Mornings? Evenings? Also, notice the environments that are also conducive to reviews for you. Maybe plane or train rides? My point is, forget the days and instead look for opportunities in your energy level and environment.

              I think it's also important to notice your comfort level with your GTD system. You can go through 4 days of really hectic activity and start to feel icky about your system cause you know its not up to date. Or you could go 9 days of relatively calm period and still be comfortable with your system. When you start to feel uncomfortable with your system then its time to start looking for those energy/environment opportunities.

              Good luck!
              Thanks Noel!
              In fact, this is a bit how I am doing it today, even without having planned it... the strange thing is that I tend to do it when I feel more stressed, probably I do it in order NOT to lose control totally. When it is calm it feels like I have better control of it. I posted my question because I saw everyone having kind of a "routine" but you are right: if all the rest in my life has none, why should I make a strict weekly review. Thanks for releiving me

              Comment


              • #22
                Originally posted by CJSullivan View Post
                I found my Weekly Review went more smoothly when I shuffled things around and framed it as:

                1. Set the Stage (collecting & processing)
                2. Clear the Runway (review action lists & calendar data)
                3. Come up to 10,000 feet (review projects, someday/maybe & checklists)
                4. Imagine Future Manifestations (mind sweep - sometimes this gets done in stage 1, depending on how much is tugging at my attention; I also spend some time just visualising general successful outcomes and clip pictures to include in an Image Book I keep)...

                If it feels like it's time, I add in an "Upper Horizons" stage and review my 20,000-40,000 foot stuff...

                I don't schedule my WR for any particular day anymore. I just know when I'm (a) in the right frame of mind, and (b) need to do it! It's definitely instrinsically motivated at this point.
                Thanks Carolyn!
                Another confirmation of what Noel wrote me. I like the idea of linking it to another habit that is already established. My problem is the disciplin and probably starting with 5min will be good. And taking out the pressure of *having* to do it once a week is worth a lot. Thanks!

                Comment

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