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Looking for Task Manager recommendations

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  • Looking for Task Manager recommendations

    Love using GTD principles for both home management and work management - looking to keep that up, and I'm checking out Things, Remember the Milk, OmniFocus to decide what would help me manage and sync work and home life. I have three young children, so some personal tasks/deadlines are flexible, and I work from home.

    I'd like something to sync between Mac computer, iPhone, iCal - with tasks, projects, schedule readily available on all tools.

    Suggestions for what would work best if:
    * GTD principles work well for me
    * I have a huge list of things to accomplish every week
    * I run the schedule & calendar for a family of 5
    * I have a part-time home business to manage
    * I would prefer an task/productivity tool that is intuitive, has desktop application, and easily-accessible from iPhone

    Recommendations?

  • #2
    Do a forum search

    There are many different threads on this topic with several recommendations.

    Comment


    • #3
      I think Things is probably the best for people who have a lot of stuff moving quickly. It's very easy to get stuff in, very easy to reschedule. It maps very easily to GTD, and is quite intuitive.

      Omnifocus is better for people who want detailed control over projects, with dependencies, sequential and parallel projects, project outlines et cetera. I personally find it a bit ponderous, but it's very good.

      I don't care for Remember the Milk. The iOS apps are nice enough, but I find the web site hard to use. For a web + iOS solution, I prefer Toodledoo. It's a good choice for people who want a lot of flexibility to try different set-ups, and it's inexpensive.

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      • #4
        I'd say "Things". 3 years plus with them and very pleased. Very simple, And get things done.

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        • #5
          I've tried toodledo (both the app and the website). I've since migrated to the native iPhone app.

          I liked toodledo for the fact that you could email tasks to certain lists. I did not like the fact that I could not see an archive of my completed tasks. This was especially true for projects. I like to have the option of reviewing my accomplishments over the course of the year. That said both the app and the website worked just fine. No desktop app though.

          What I really like about the iPhone Reminders app is that you can see those completed tasks. Works very well (obviously) on the iOS devices. The website via iCould works well enough. It is somewhat clunky, but not too bad once you get used to it. Another obvious note is the great sync between iOS devices if you have more than one. You can also share tasks or lists with others.

          Where I've "solved" the desktop app issue is one of two ways:
          1. I simply keep a browser window open to the reminders site and enter as needed
          2. I have an iPad and find that task entry via that route is really quick

          All in all, it's really a matter of preference more than anything. I went "native" due to ease, sync, stability and archive records. I do miss the email option of Toodledo, but not enough to make me go back (it was nice when in outlook to simply create a quick email and send to a given context list).

          Hope that helps.

          Oh yeah, it is nice that the iOS app is free too!

          Comment


          • #6
            Originally posted by RhondaGF View Post
            Love using GTD principles for both home management and work management - looking to keep that up, and I'm checking out Things, Remember the Milk, OmniFocus to decide what would help me manage and sync work and home life. I have three young children, so some personal tasks/deadlines are flexible, and I work from home.

            I'd like something to sync between Mac computer, iPhone, iCal - with tasks, projects, schedule readily available on all tools.

            Suggestions for what would work best if:
            * GTD principles work well for me
            * I have a huge list of things to accomplish every week
            * I run the schedule & calendar for a family of 5
            * I have a part-time home business to manage
            * I would prefer an task/productivity tool that is intuitive, has desktop application, and easily-accessible from iPhone

            Recommendations?
            You might find some good resources here on our Common Tools page: http://www.davidco.com/commontools

            Comment


            • #7
              Originally posted by jasont View Post
              I liked toodledo for the fact that you could email tasks to certain lists. I did not like the fact that I could not see an archive of my completed tasks. This was especially true for projects. I like to have the option of reviewing my accomplishments over the course of the year.
              You can see completed tasks with toodledo, they don't show up by default on your lists but you can set up a search for them, just select 'checked off' as a search criteria and set it to 'yes.'

              Completed tasks are kept for 6 months on the free account, 2 years on a Pro account and indefinitely on a Pro Plus account.

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