Hello everyone. This is my first post. I am a biology professor at a small midwestern school. Recently, I received a surprisingly unfavorable review from my tenure committee, and it came to light that even though I thought I was organized, I was, in fact, not. I took my critique to heart and sought out to find some information on organizing at work. I happened upon GTD, bought the book, read it, and have implemented it. I have a question about projects. I understand projects to be "outcomes" (I think I'm using that term correctly) that involve 2 or more steps. Much of my work involves 2 or 3 step activities. Let me give you two examples. First, an outcome I have is to Prepare Chapter 14 Lectures. The steps involved include, and in this order, 1-Breaking chapter down into 50 minute lecturable topics/themes; 2-Preparing slides and lecture notes (these are prepared at the same time); 3-Post slides to course management system. Step 1 would be done in the context of @Noncomputer work. Step 2 would be in my @Computer-offline folder, and Step 3 would be in my @Computer-online folder. Another example might be Grade Chapter 13 homework. The steps involved there are simply 1-Grade homework; 2-Post results on course management system. Depending on the class, Step 1 may be in the @Noncompuer work or @Computer-online folder and Step 2 would be in the @Computer-Online folder. The first example may take, in total, about 4-8 hours, depending on the class and material. The second example may take about 15 minutes (in an online assignment that is graded automatically). I currently take each step and place them in their appropriate folders before I start and do not setup a separate Projects folder for each Chapter or assignment. Then, as I complete each step, I just remove it from the folder in which it was stashed. Is this a correct method, or do I really need to make a separate Projects file for each chapter or topic I teach? I'm worried that I might have hundreds of projects with only 2-3 steps that take a short time to complete. I know it is up to the individual on how they implement GTD, but I would like to implement my GTD in its intended, and purist form until I become more proficient and feel comfortable modifying things. Also, I use MS OneNote to manage my lists and folders. So, making a projects folder for each of these would not be a big deal. I just wonder if it is worth the time to do so for each chapter/topic I teach. Thanks for any information you can give.
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Question about defining projects