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Archiving File Folders ?

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  • Archiving File Folders ?

    The issue i encountered is that i have physical file folders that still have papers and docs i don't want to purge, but i don't want to see every time i open my file cabinet. I placed this at the back of my file cabinet.

    I just wondering what everyone else is doing...

  • #2
    +1

    I place them in an archive folder and these actually go in a separate, not as accessible drawer. So I have a group of folder in the active physical reference section and a group of folders in the archive section.

    I keep the same labeling conventions so it's easy to find them if I need them.

    But I always first search in the active reference section and then go to the archive if I can't find what I'm looking for in the active reference section.

    I must say that rarely, rarely happens.

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    • #3
      The far away file cabinet

      As with the previous poster, I have a separate, not as easy to get to file cabinet in which I've been putting those files. In my case though it is due to space. The cabinet next to my desk is quite full and the one on the other side of the room is quite empty. I don't think I'd bother moving them if I didn't have a space issue.

      I also save the label titles in a word document (when I type them to print the label) so I can search that document to find if I've already made a file (this is great for those items that could be filed under multiple headings). I mark (DS) for "deep storage" on those files I move to the other cabinet.

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      • #4
        Scan and Store

        Have you considered scanning the docs and saving them on a hard drive? That way you're saving space.

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        • #5
          Originally posted by Tado View Post
          The issue i encountered is that i have physical file folders that still have papers and docs i don't want to purge, but i don't want to see every time i open my file cabinet. I placed this at the back of my file cabinet.

          I just wondering what everyone else is doing...
          That's a really good question. I would love to set these folders aside - I have in the past - but I've found that I forget them if I don't see them, so I'm more likely to create a new folder, thinking I don't already have one... grrrr...

          For folders that I add to year after year, I'll paper clip the previous year's papers together and put a post-it note on it with the year. That way I know the current year's paperwork is going be to loose and at the front... easy to find.

          Joe857 had the right idea though... I scan a LOT of my reference into Evernote and purge those cabinets as much as I can.

          Dena

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