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  • Is it possible for a weekly review to be 10-15 mins?

    I hear a lot of GTDers saying that their weekly review takes HOURS. I'm wondering if I'm not that busy at all or I'm not quite getting everything.

    I consistently keep my physical and logical inbox at zero every day. A day does not go by when I have more than 5 in it. However, I only receive about 20-30 emails/day.

    Whenever I think of something, I write it down or put in into my iPAQ and when I get to my computer, it goes into it's appropriate NA category in Outlook.

    My desk is clean and I do not have anything on it such as loose papers, notes, etc.

    The only thing that I do for my weekly review is look at my Someday/Maybe list and see if there's anything I want to pursue and catch up on my @Waiting For actions. I do not have any other actions to clean up as I review those almost hourly for things to do.

    I don't think I'm that busy, but still, it seems like I should have more things to do in GTD!

  • #2
    Adam, just for fun I'm clean as you're but my WR takes approx 30 minutes. That's because I do the following:

    1. Next Action for each project to the system (0,5 min per Project & total time depends on number of projects);
    2. Move WaitingFors into the system (0,5 per each & total time depends on the total number of them);
    3. Screen past and future week for the upcoming events and update my Action List or block out needed time for that activities (takes 5-10 minutes);
    4. Check Someday-Maybe and assign Next Actions if needed (another 10 min);
    5. Remove duplicates from my action lists (10 min)

    Regards,

    Eugene.

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    • #3
      Originally posted by AdamB
      I don't think I'm that busy, but still, it seems like I should have more things to do in GTD!
      You're fine. Don't create more work for yourself than you need!

      I generally do not do a lengthy weekly review, either. I use software that automates a lot of the maintenance (e.g., I don't check any of Borisoff's 5 things), and I'm not hectically busy every day, so I can usually keep up with inputs as they come along.

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      • #4
        Perhaps you are.... a black belt.

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        • #5
          Originally posted by Borisoff
          Adam, just for fun I'm clean as you're but my WR takes approx 30 minutes. That's because I do the following:

          1. Next Action for each project to the system (0,5 min per Project & total time depends on number of projects);
          2. Move WaitingFors into the system (0,5 per each & total time depends on the total number of them);
          3. Screen past and future week for the upcoming events and update my Action List or block out needed time for that activities (takes 5-10 minutes);
          4. Check Someday-Maybe and assign Next Actions if needed (another 10 min);
          5. Remove duplicates from my action lists (10 min)

          Regards,

          Eugene.
          I could do all of those things and it wouldn't take me more than 5 min! I've always complained about this job and being bored. I guess with GTD, I'm feeling extra bored because I've gotten everything done!

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          • #6
            beyond job

            What about beyond your job - your personal life, hobbies, home, relationships, family, charity work, goals, intentions, community involvement, dreams, etc? All of it in 5 minutes?

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            • #7
              I agree with Darlakbrown that my 5 points should be multiplied by areas of focus so 5 min in total is not enough

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              • #8
                If 15 minutes is all you need to make sure you lay eyes on 100% of the things that would otherwise be on your mind, even if to rest assured that they are on a list, then sure, it's enough.

                Not even close for me, but I suppose it's a personal thing.
                15 minutes sounds more like an emergency scan to me.

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                • #9
                  Originally posted by darlakbrown
                  What about beyond your job - your personal life, hobbies, home, relationships, family, charity work, goals, intentions, community involvement, dreams, etc? All of it in 5 minutes?
                  I guess I'm a really simple guy. However, I must admit that I don't track as much of that stuff as I should.

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