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  • Project Support Material - Where does it go?

    Hey guys,

    Do you generally keep your project support material seperated from your general A-Z filing system?

  • #2
    While working on a project I keep the support material in a folder in a file draw next to the desk. Once the project is completed and I've cleaned out my support material etc I place the "completed" project file in the general reference file.

    For future but not started project material that goes into the general reference file. It's pulled once the project starts.

    For me it a question of easy of access.

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    • #3
      Originally posted by jayx773 View Post
      Hey guys,

      Do you generally keep your project support material seperated from your general A-Z filing system?
      Yes. Current projects have their own drawer right next to my desk. Completed projects are filed by month. In March 2008, I'll go through my March 2007 files, move anything that matters to my general filing system, and throw the rest away.

      Katherine

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      • #4
        Depends on the project.

        I have a few all-digital projects; the support material is all on my laptop. I also have some projects which I initially brainstormed in my idea book, so I keep that there until I want to move beyond the initial idea stage. If I'm actively working on a project, the paperwork is usually on my desk.

        But generally, I keep physical support material in my A-Z filing system.

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        • #5
          For my hardcopy Project Support Files, I've got a series of file organizers on my desk that keep the active projects at arms length. For the completed or not yet started, they're in my general reference system.

          For the electronic, I'm using a version of a file organization system I read at Lifehacker. I've got a Docs Folder for my current projects, and an Archive for my completed and reference material.

          Adam

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          • #6
            I keep project support material apart from reference files. (After the project is over, the folder is purged of any junk or duplication and organized well. It the goes into the reference files.)

            My system is a little different. I get double-duty from my tickler files (and I do use hanging files for these so that I can put manila file folders in them). Instead of being numbered 1-31, mine are labeled 1A, 2B, 3C...26Z and then 27-31.

            For folder or single papers which are not date-specific, I make an entry on the Outlook task list, and in parentheses put the letter name that would be associated with that material. (For those who have read To-Do, Doing, Done, this is exactly what is described there.) When I look at the task, I am prompted to pull the folder or lose piece of paper from the correct folder.

            Anytime I want to retrieve a piece of paperwork, I think in terms of what keyword it would be associated with, and pull it from that folder.

            For items that are date-specific, I look at the numbered portion of the label and drop it in the appropriate file.

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            • #7
              Originally posted by AdamMiller81 View Post
              For my hardcopy Project Support Files, I've got a series of file organizers on my desk that keep the active projects at arms length. For the completed or not yet started, they're in my general reference system.

              For the electronic, I'm using a version of a file organization system I read at Lifehacker. I've got a Docs Folder for my current projects, and an Archive for my completed and reference material.

              Adam
              Do you have the url for lifehacker article?

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