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How can you manage GTD outside?

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  • How can you manage GTD outside?

    Dear GTD users,
    hello. Recently I tried to implement GTD better than in the past. I realized my weak points. The bigger is keep in mind. Then I work outside, on the field, 3/4 days a week.
    So I decided to write down all the required actions. Better I decided to applied better the flow chart suggested by DA. And I decided to write because it seems to me quicker and more convenient because I don't have always an electronic tool with me.

    Now this is one of the point. Actually I'm using a weekly moleskine for my daily plan and then I took a standard pocket Moleskine (ruled) divided in the main suggested categories. I put some tabs on it. This is my system and what about you? What is you system to collect several infos when you are outside, doing other actions?

    My best regards

    Claudio

  • #2
    I use a Hipster PDA; just a bunch of index cards in my pocket. I write all the ideas and organizing notes that I think of on index cards, as I think of them. When I return to my desk, I put those cards in my inbox and process them.

    For me, I need some kind of central processing point that has my records and plans. If I were out in the field a lot, I'd put those records and plans in a carrying case, and use that as a mini-office.

    Comment


    • #3
      I use a pocketmod and a fisher spacepen.

      The first page of the pocketmod reminds me of the 5 step process (collect, process, organize, review, do), the last page summarizes the natural planning model.

      The pocketmod and spacepen fit nicely in my treo case.

      - Don

      Comment


      • #4
        GTD outside

        Dear Brent and dear Don,

        than you for your reply. What about the contents of your sistems?

        I mean: I started with my standard pocket Moleskine (ruled) tabbed in @Everywhere, @Home, @Office, @Projects, @Someday, @Agenda, @Calls, @Computer, @Waiting for. This little book is pretty good, if I use in front of customers, reps but has the disadvantage to be sewed in the middle. this means that if you fill the 10 pages of @Agenda you cannot refill it.

        Thinking at this I moved to an Hipster PDA. I found an heavier paper of five different colours and I thought to reduce my Hipster PDA at @Calls, @Projects, @Next actions, @Computer, @Inbox to collect Notes. So I bought my binder clip. But to tell you the true I don't feel proud to show this sytem to others.

        Then I understand for, you both, the "CPU" of GTD is eletronic. Treo one system and which is the other? With PocketMod can you print down your personal lists?

        I bought the GTD & outlook, and I'm using the recommended system

        Thank you

        Claudio

        Comment


        • #5
          You might check out Levenger's Circa products. Lots of handsome (though expensive) binders are available, and they are loose leaf so you can add and subtract pages at will. Levenger also offers a variety of accessories for 3x5 cards, if that's what you prefer.

          And of course DayTimer, Franklin-Covey, et. al. sell loose leaf binders in various sizes as part of their systems.

          Katherine

          Comment


          • #6
            Originally posted by clango View Post
            Thinking at this I moved to an Hipster PDA. I found an heavier paper of five different colours and I thought to reduce my Hipster PDA at @Calls, @Projects, @Next actions, @Computer, @Inbox to collect Notes. So I bought my binder clip. But to tell you the true I don't feel proud to show this sytem to others.
            I've found that, while clients are initially surprised by this, they get used to it within a couple of minutes. Especially when they see how effective it is.

            Then I understand for, you both, the "CPU" of GTD is electronic. Treo one system and which is the other? With PocketMod can you print down your personal lists?
            I use a whiteboard for my @Home actions, an index card for my @Errands actions, a piece of paper in my studio for my Projects, and a computer file on my laptop for my Someday/Maybe list. SD/M is my only electronic GTD component at the moment. (Oooh, and Waiting For.)

            Comment


            • #7
              Katherine,

              What are you using for your system these days? I know you were making some changes but I lost sight of how things sorted out in the end.

              Comment


              • #8
                Originally posted by GTDWorks View Post
                Katherine,

                What are you using for your system these days? I know you were making some changes but I lost sight of how things sorted out in the end.
                That's because things still haven't sorted out, so I haven't posted anything further.

                I've been thinking about electronic tools again, partly because of desktop clutter and partly because of the ease of switching between a project view and a context view. I'm currently using OmniFocus (Mac only) but haven't yet decided whether to spring for a license when the demo expires.

                When I do get around to posting, I'll probably include some musings on the difference between structured and unstructured information. I think where a lot of systems (including mine) fall down is in the failure to recognize that different kinds of information need to be organized in different ways. A Next Action list is not the same as an idea file, for instance.

                Even now that my system is pretty stable, I seem to go through a major rethink of the tools every few years. I'm not sure whether that's because the kind of work I'm doing evolves, or because any system can become ignorable after awhile, or a combination of both. The interesting part is that I'm able to stay productive even through such a rethink now, which definitely wasn't the case in the past. That means I can really try out particular tools--even if they turn out to be the wrong tools-- without watching my productivity implode.

                Katherine

                Comment


                • #9
                  Originally posted by Brent View Post
                  I use a whiteboard for my @Home actions, an index card for my @Errands actions, a piece of paper in my studio for my Projects, and a computer file on my laptop for my Someday/Maybe list. SD/M is my only electronic GTD component at the moment. (Oooh, and Waiting For.)
                  That's what I like about your system: it is not a series of knobs on a screen or a collection of every product hyped on lifehacker evah. Each component is an entirely different beast and the connection, the "this is a system, a one whole" is where it belongs: between your ears.

                  Comment


                  • #10
                    Originally posted by Cpu_Modern View Post
                    That's what I like about your system: it is not a series of knobs on a screen or a collection of every product hyped on lifehacker evah. Each component is an entirely different beast and the connection, the "this is a system, a one whole" is where it belongs: between your ears.
                    Thanks! I did have to try just about every combination before I discovered what worked. I had everything digital for a while, until I found I was conveniently ignoring those Action lists that weren't visible, in a file somewhere on the computer. But maintaining action lists on paper was a pain, so I tried the dry-erase board.

                    You've gotta find the tools that work for you.

                    Comment


                    • #11
                      Thanks, Katherine. Always enjoy your musings and advice. I'll look forward to hearing how things settle out for you.

                      Comment


                      • #12
                        I've to be much in deep

                        Thanks Brent, Don, Katherine, and all

                        you were so kind and you convinced me.

                        I need only to have more perseverance. It's not a problem of kind of tool. The problem is apply always the method and then it'll come spontaneously so easy find the right tool for me!

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