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  • My GTD experience

    A post about simplicity of GTD made me write that. GTD is a very simple and logic system. All you need to do is to collect, process, organize, do and review. I hope my GTD experience would help someone clear the things up. I would go phase by phase.

    I'm very comfortable with collecting. It's a piece of cake. I use my phone to type in or built-in recorder when driving. Sometimes I use sheets of paper in the meetings. Easy done!

    The next step that I also like and enjoy is processing and organizing. I combine them together because just can't imagine myself splitting them. I have a dedicated hour for that daily. Of course I would prefer the action to jump directly when collected into my system but it's not always possible. So I take items one by one from my inbox (I have 3 email boxes, notes on my phone and physical inbox) and make them Next Actions instead of amorphous stuff. Sometimes I create Projects, sometimes I just make Next Actions. Can't say I have any rules here, just intuition. Then I put that Next Action into my Calendar or Action List. I don't use the 2 minutes rule because I have only 1 hour to process and organize all the new inputs. Sometimes I don't formulate Next Actions as David Allen makes us do that. I mean sometimes I prefer to have "Prepare a sales report" instead of "Open sales report draft". Don't know why but the last don't motivate me, any ideas?

    Doing is the worst phase they have in GTD I have my calendar in front of me that is usually full of urgent Next Actions and Next Actions important to do. That's the first place David Allen recommends to look for action for today. That looking makes me cry There's no space to breath: internal meetings, customer meetings, marketing events, time for processing and organizing, sports. I don't block time for doing important stuff as it happens naturally. I'm in sales so I just need to make a call to move any important sales project further. Then the meeting appears on my calendar this or next week to support that call. Then my action lists full of options: big and small, important and useless but need to be done. I don't care how long they are. I take the most important item on the list after scrolling for a few seconds. Usually they're 1-3 minute long calls but sometimes could be reading some materials for 1 to 2 hours (I think you could split that i.e. to reading in chapters or whatever logical stopping points). Important point here: I like to do something when I started doing it. I dislike the process of STARTING the action. I mean I could sit and think for hours that I should make a call and never start it (I find different reasons not to start). Or I could scroll through all next actions and do nothing after that. Or take the first one (or the easiest) instead of the most important. I feel guilty... Is it motivation problem or what? Am I lazy? Is it OK to push myself doing something or continue to be the same.... Anyway the action could sit on my action list for weeks. That rearly happens to calendared actions. Maybe I like my calendar more?

    Now reviewing&planning. That's easy and lovely as well. I have a set time on Saturday. First I process and organize everything left in my inboxes. Then go and check my calendar for any undone (ahhhh) actions and meetings to reschedule them. Check what have to be done next week, any preparations or supporting actions. Then I go and review my action list: delete done and still sitting there actions, trigger any new actions. Make next actions if needed for my projects. Check someday and maybe projects and actions if I want to make them active.

  • #2
    Originally posted by ivanborisov View Post
    Doing is the worst phase they have in GTD I dislike the process of STARTING the action. I mean I could sit and think for hours that I should make a call and never start it (I find different reasons not to start). Or I could scroll through all next actions and do nothing after that. Or take the first one (or the easiest) instead of the most important. I feel guilty... Is it motivation problem or what? Am I lazy?
    No, you're not lazy. You're human. There's some sort of negative emotion attached to these actions you're putting off. Perhaps that call isnt' the TRUE next action; maybe you need to gather more information before making that call. Or perhaps the action is really project in disguise and you need break it down further. Make sure it's something you can see yourself doing successfully.

    Or maybe the call really is the next action and you know its the first step into uncharted territory so you put it off so you don't have to face the unknown. If that's the case you need to work on your neuro-association about that action. Instead of thinking about the pain of taking the action, focus on the pain of not taking it and the potential pleasure of taking it.

    That's a different discipline, but like GTD it's designed to help you trick your mind into doing the things you know you need to do to create the results you want.

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    • #3
      Any advice on books to read?

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      • #4
        Originally posted by ivanborisov View Post
        Any advice on books to read?
        The Now Habit, by Fiore

        Mic

        Comment


        • #5
          Books

          "The Truth About Getting More Done" by Mark Fritz.

          Its a mindset more than a method and Fritz taps into this notion about getting the right things done.

          I dont buy the concept of eliminating open loops. Life is an open loop.

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          • #6
            Originally posted by dal1mdm View Post
            "The Truth About Getting More Done" by Mark Fritz.

            Its a mindset more than a method and Fritz taps into this notion about getting the right things done.

            I dont buy the concept of eliminating open loops. Life is an open loop.
            True, but we have open loops at many different levels in our lives. Getting new tires on the car and fulfilling your life purpose are two examples at completely different levels. The first is something that you know for sure that you CAN close.

            GTD helps you to close open loops, but more importantly it forces the open loops to leave you alone by providing a way of collecting them, clarifying their meaning, deciding what to do about them, and organizing the results of those decisions.

            As you stated, life is an open loop. If the open loops drive you nuts, then life will drive you nuts and you won't enjoy it. In my experience that's the true power of GTD and the biggest benefit I got from it.

            -Luke

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            • #7
              Sales?

              Originally posted by ivanborisov View Post
              Doing is the worst phase they have in GTD I have my calendar in front of me that is usually full of urgent Next Actions and Next Actions important to do. That's the first place David Allen recommends to look for action for today. That looking makes me cry There's no space to breath: internal meetings, customer meetings, marketing events, time for processing and organizing, sports. I don't block time for doing important stuff as it happens naturally. I'm in sales so I just need to make a call to move any important sales project further.
              So you are a lucky man if you are in sales!

              If you sell could we say "you did something worth!"? And then ...

              How do you feel when you get a new customer?
              How do you feel when a customer says: " Hey, I'm happy to have a relationship with you?

              Comment


              • #8
                Making it all work?

                Originally posted by ivanborisov View Post
                Any advice on books to read?
                Ivan,

                did you already read "Making it all work"? I found it really interesting for thinking more to the direction you like to give to your life.

                I think that our dream is what drive us every day and make our life easier than the other ones.

                If it can help, yesterday I saw a piece of a video of Tony Robbins. He said we have a great possibility in these days. We are close to Christmas, we are close to the end of the year....It's time to think not to the things but it's time to think to the value, go more in deep to the emotions...and try to live next coming year more in deep...more emotionally in deep....

                So...Merry Christmas and a Prosperous Happy new Year to all the GTDers friends!!!...
                Last edited by clango; 12-22-2009, 12:11 PM.

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