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  • How long should I take to process stuff?

    Is there a rule of thumb for how long we should take to process stuff? Sometime, I think I spend to much time just to figure what that stuff is, if action is needed, what successfull outcome and next action is.

  • #2
    About 60 seconds to decide

    About 60 seconds to decide your next actions.

    If the action will take less than 2 minutes, do it then.

    If it's more than 2 minutes, defer or delegate it.

    Cheers.

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    • #3
      >> About 60 seconds to decide your next actions.

      If you are way over the 60 seconds mark your NA is 'brainstorm XYZ'.

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      • #4
        Originally posted by Cpu_Modern View Post
        >> About 60 seconds to decide your next actions.

        If you are way over the 60 seconds mark your NA is 'brainstorm XYZ'.
        I found that if I put "brainstorm X" on the list it never got done. I had to allocate enough time to really truly process my items when I did them. For some of them it takes me 15 plus minutes to even decide on the next actions. Putting it off does not work for me at all. I do better leaving stuff in the inbox if I run out of processing time. I have to be sure that I am fully processing what I do take out. As I am getting more practice I can make the next action decisions faster but it still takes a long time for some things.

        I've had things that took a good half an hour to even decide whether it was actionable by me. The whole section on determining the successful outcome part can take a long time too for some inbox things.

        I'm finding now that I spend on average an hour or more a day processing the inputs I create and at least once a week I have to take another hour to do the things that got stuck in the inbox because I wasn't sure whether I had to do anything or not.

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        • #5
          What would "brainstorm XYZ" physically, visibly look like you doing?

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          • #6
            Thank you for tips.

            I think that tickler file could also be a good option to incubate stuff on which I cannot define in 60 secondes if action is needed, what successfull outcome and next action is.

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            • #7
              Remember that it's fine to have _really small_ next actions.

              For example, I have a budgeting problem that I don't have the faintest idea how to solve. But I will need to have a particular email to solve it. And I'll need to be able to find that email when I work on the problem.

              So my next action is - seriously - "Create a folder for X budget problem on laptop". And the one after that will be "Find Y's email and put in X budget problem folder." I'll probably still be lost, and the next one will be "Re-read Y's email." After a few more ittybitty next actions like this, I will probably eventually hit on something that makes greater than microscopic progress on the problem.

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              • #8
                This is a heresy, but sometimes when I've got something in my Inbox that I feel like I just don't have a good grip on yet, I'll throw it back in there during the Processing.

                I'll just say this as a general rule of thumb: time spent thinking about What Is This? is time well-spent. Don't shortchange yourself here.



                Cheers,
                Roger

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