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  • not remembering if an action is done or not

    1) I use paper for all my lists. A problem I have is that when I've done something of my next actions, I sometimes don't remember if I have done it or not. But normally I have done 'everything' because I write down everything.
    On a day you do so much actions, and when I tear off a page of my book with list (because all the actions are completed), I lose that information. However, keeping all the pages with completed actions make my book too big.
    How do you resolve this problem?
    Do you keep the papers with completed actions (for ex. in your drawer?)?

    2)I don't like digital organisers (not quick enough to write something down very quickly when in a meeting and you think about something and you want to write it down) but I also don't like to have pages with half of the actions completed, and half not. I thought about using a pencil, but then you cannot see the actions completed anymore, and then I have problems with my question 1)

  • #2
    i need paper too. I use paper to primarilly jot down my initial ideas.

    However an electronic medium, mine being OmniFocus has helped me sooo much. The system does the hard work for me, storing everything and placing actions in contexts' when i need to view them...

    but i've also discovered OmniFocus is just a blueprint and i usually grab paper/pen to turn those actions within that blueprint into actuality. \

    Using both has helped me big time.

    Everyday i wake up to a list of my available actions sorted by context. I write down or flag the actions/projects i want/need to tackle for the day in my own little notebook and get started. This ensures i get it down, while making headway on my projects without having to closely manage my system.

    Thats the thing i hate about starting new; say such as moving to a new apartment, you gotta set up your system all over again. I need my system, my foundation of my daily productivity to just be, while doing so will give me ample time+space to tackle the really important projects in my life and allowing me to allocate more time to new ventures in life.

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    • #3
      Can you give an example, please?

      Originally posted by suzanne1 View Post
      1) I use paper for all my lists. A problem I have is that when I've done something of my next actions, I sometimes don't remember if I have done it or not.
      Can you give an example, please?

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      • #4
        example

        For example:

        * someone asks: 'did you tell Sylvia about the date of the meeting?'
        And I don't remember anymore if I did it or not.
        Because it's not anymore on the list 'telling to Sylvia' because it is completed, and the page is full and so it is in the garbage.

        * Same problem I had once with a call I didn't remember anymore if I had done it or not some weeks later (usually about very practical stuff). In that case email is easyer because you can search in the sent email folder.

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        • #5
          Separate folder

          Keep your lists with completed tasks in a separate folder until they aren't relevant anymore

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          • #6
            I also forget when or if I've done certain actions. I try to either use email, or make an electronic note (eg save copy of the hotel reservation, etc.)

            I capture with paper or Jott, and then process into my electronic system.

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            • #7
              Keep a log. Phone calls, actions taken, meeting notes, that sort of thing. Keep the record of things that you've done separate from the list of things you need to do.

              Remember that you might do things that never appear on any action list, but you might still need a log of these events.

              Katherine

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              • #8
                paper lists

                I also keep my actions lists on paper and to keep track I use a yellow highlighter to identify the actions that have been started and when complete I go over in a green highlighter that way I can scan quickly anything done, in progress or not started.


                Niall

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                • #9
                  In the case of meetings...

                  Originally posted by suzanne1 View Post
                  For example:

                  * someone asks: 'did you tell Sylvia about the date of the meeting?'
                  And I don't remember anymore if I did it or not.
                  In the case of meetings the best practice is to send an e-mail with date, place and agenda to all attendees. Always Telling is not enough

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