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  • How does a newbie reconcile ...

    A paper based diary which I carry everywhere (or intend to as I am shopping for 2010 planners now) with my to do list of which I have one at work and one at home on excel....

    If I transfer my to do list to my daily planner, I will be forever rewriting tasks every day ... how do the two items marry up??

    I am a tad confused as to how to apply context categories (which I like) with dates in a calendar. Please help.

  • #2
    First read the "Getting Things Done" book.

    Originally posted by Cyrienne View Post
    If I transfer my to do list to my daily planner, I will be forever rewriting tasks every day ... how do the two items marry up??

    I am a tad confused as to how to apply context categories (which I like) with dates in a calendar. Please help.
    First read the "Getting Things Done" book.

    Next Action lists have nothing to do with dates in a calendar.

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    • #3
      If I'm reading you correctly...

      You have a few options:

      1. Choose between an electronic system and a paper system and just jump in all the way. This way you'll not have to transfer anything.

      2. Set up your excel based list to print so that you can tape it into the diary / planner (then no need to re-write anything).

      As far as the calendar items go, this is only for those tasks that need to be done on a certain day. I can't stress enough that ONLY those tasks due on a certain day should go in the calendar. Otherwise you end up re-negotiating the due date and they just move from one date to another.

      As TesTeq posted, be sure to re-read the book. It can take a couple of passes to get things nailed down in a way that works for you.

      Hope that helps.

      Jason

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      • #4
        Originally posted by Cyrienne View Post
        A paper based diary which I carry everywhere (or intend to as I am shopping for 2010 planners now) with my to do list of which I have one at work and one at home on excel....

        If I transfer my to do list to my daily planner, I will be forever rewriting tasks every day ... how do the two items marry up??

        I am a tad confused as to how to apply context categories (which I like) with dates in a calendar. Please help.
        The planner needs to be loose leaf. Only day specific things go on the calendar portion. None of your action lists by context are written in any specific day unless the action can only be done on that day.

        The action lists should be sorted by context and kept separate. There is a good overview on setting up a paper planner in the files here.

        I'd go with one page per context myself. At least that is how I did it for the small amount of time I was using paper.

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