I have recurring financial reports that are dealt with every Monday. They show up in my inbox over the lunch hour and I usually process (do) them immediately when I get back from lunch, which takes about 2 hours to complete. So I am doing work as it shows up. The problem arises when I have another commitment on Monday afternoon and I can't process them right away. I end up back at my desk late on Monday afternoon and empty my inbox. Instead of processing the report, I make a note on my @office next action list to finish it. I am wondering if if this should go on my calendar instead of the next actions list because it is a 2-hour next action. Should I block time off for this or is leaving it my next actions appropriate. It does have a self-imposed due date - I need to have it completed by Friday before the next batch comes on Monday and I have twice as much to do. I am thinking that if it is on my calendar, then I can plan ahead on weeks where Monday afternoon is not going to work for doing the report. Thoughts?
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