Getting Things Done® Fri, 02 Dec 2016 23:09:53 +0000 en-US hourly 1 When you truly know what you should be doing Fri, 02 Dec 2016 18:28:48 +0000


















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Community Story: John Corrigan Tue, 15 Nov 2016 20:30:54 +0000 The GTD methodology has been absolutely transformational and revolutionary in my life. I bought the audio book three weeks ago and have listened to it twice already. Just WOW—the difference I see and what others see in me and how I manage all aspects of my life from work, family, and play is phenomenal. Thank you, thank you, thank you!

–John Corrigan






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Episode #24 – Making It All Work Fri, 11 Nov 2016 21:45:07 +0000 Feeling overwhelmed?  This talk from David Allen is a wonderful overview of the keys to control & perspective. Includes participant Q&A at the end.


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Personal Productivity and the Inner Seven-Year-Old Thu, 10 Nov 2016 20:23:22 +0000 There seems to be someone about seven years old inside of all of us, who never matures, and whose behavior either allows us lots of creative expansion and productivity, or causes us to crash and burn.

It seems that the smart (adult) part of me has known what to do for years. It knows that in order to be productive, just focus on positive outcomes, capture the moving parts into trusted buckets, and move on the most important thing. It’s that other part of me that has to be dealt with—the one that basically supplies my physical and emotional energy.

Let’s talk about managing a seven-year-old. Think it would be a good idea to take a seven-year-old kid into a room, sit them down, and demand that they handle the 563 things on their mind, clarify their life mission and purpose, decide their strategic objectives, roll them down to action plans, and get going…but if they screw up once, you’re going to berate them? Hardly an effective model, we would guess. But how many of us do that to the equivalent kid inside of us!? We need to work with it more appropriately to its age and capabilities.

Ever clean a refrigerator by accident? You were scrounging in there for lunch one Saturday and discovered “mystery meat” wrapped in foil. “Ugh!…wonder what else is back in there?” Two hours later you’ve got a bright shining fridge, and you feel great! That’s the seven-year-old. It loves to work, loves to complete, loves to accomplish…but one at a time. It has no sense of past or future. Want to know how to cause your energy to collapse? While cleaning the refrigerator, think of your taxes you ought to be doing! Crash and burn.

Capture and track all your projects and actions. Get them out of your head and into an objective, accessible system. So when you review it all, you can give a simple, single direction at every moment to the part of you that can really get it done.

–David Allen

This essay appeared in David Allen’s Productive Living Newsletter. Subscribe for free here.

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The 2017 GTD Organizer is here! Thu, 27 Oct 2016 15:55:35 +0000 The 2017 GTD® Organizer is an elegant and functional editable PDF organizer, built on the GTD principles. Available in letter or junior size.

The GTD Organizer comes as an editable PDF that can be used in several effective ways:
1. As a PDF file that you type into and store electronically
2. As a PDF file that you type into and print for your paper organizer
3. As paper forms that you print and write on in your paper organizer

The GTD Organizer includes:
1. Notes/In
2. 2017 Calendar, in week-at-a-glance format (Mon, Tue, Wed on one page; Thu, Fri, Sat, Sun on the next page)
3. Next Actions Lists
4. Agendas Lists
5. Projects Lists
6. Project Support Pages
7. Someday/Maybe Lists
8. Focus & Direction Pages
9. Reference Pages
10. Contacts Pages
11. Extra Pages

The complete package includes:
1. GTD Organizer in an easy-to-use, editable letter size PDF, as one complete system and in segmented sections if you wish to customize which sections you use
2. GTD & Paper Organizers Setup Guide with extensive educational support about how to use your GTD Organizer
3. Instructions on how to edit the GTD Organizer PDFs, including options for printing on other paper sizes

Buy Now or Download a Sample

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When you choose your work… Wed, 26 Oct 2016 17:56:03 +0000  





















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Why GTD Matters to Your Organization Mon, 24 Oct 2016 15:35:09 +0000 David Allen shares 3 keys to why GTD matters to your organization.

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Episode #23 – GTD and The Organized Mind Thu, 20 Oct 2016 21:19:43 +0000 Join David Allen for a fascinating, wide-ranging conversation with Daniel Levitin, author of The Organized Mind. Daniel is a professor of psychology, a cognitive scientist, a musician, an entrepreneur, and more. He brings recent cognitive research to bear on GTD, validating obectively what GTD users know subjectively — that getting things off your mind frees your mind for more creative and productive thinking. David and Daniel discuss why the brain pays attention to some things and ignores others, the limits of short-term memory versus long-term memory, and why the Mind Sweep is not just a good idea, but a critical part of dealing with our modern lives.


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Business or Busyness? Wed, 12 Oct 2016 17:52:25 +0000


















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GTD Community Story with Rosalie Gale Mon, 10 Oct 2016 18:39:58 +0000

Photo by Chris Leher –

We discovered Rosalie Gale’s love for GTD on Facebook. We interviewed her so our community could hear her story. Enjoy!

1. How did you hear about GTD?

I used to be the queen of making to do lists. I would write them out over and over again and become very overwhelmed by everything I needed to accomplish. It seemed like I never actually made any progress on anything I wanted to do. For Christmas one year, my husband thought it would be funny to get me an audio book called Getting Things Done. (Get it? Because you never get anything done? Get it? He’s hilarious.) The joke was on him though because I listened to it. Then, I listened to it again. Over the years — I’ve listened to that audio book many, many times and it has honestly changed my life completely.

I went from someone who was just wishing and hoping to accomplish things — to someone who maybe learned how to be TOO productive (is that possible?). When I started GTD, I was working for someone else — and now I run three businesses of my own. My husband and I invented Shower Art – waterproof art you can hang in your shower. I also created and maintain a website called Unanimous Craft where people can find places to sell their handmade and small batch work. In our spare time, we opened a retail shop in Seattle’s historic Pike Place Market called Ugly Baby and La Ru.

2. How has your GTD system evolved since you started and what tools do you use now?

When I first started, I used index cards and pens. I love office supplies, so being able to splurge on cool stuff to track my projects made me love GTD even more. I maintained it that way for about a year before I decided I was just repeating too much work and went for an electronic system. I’ve tried just about every electronic to do list and project management system out there — and have been very happy using Asana for the last two years. I use Asana to track all of my projects, due dates and recurring tasks. Then, every morning I make a pen & paper list of what I need to accomplish that particular day. Best of both worlds!

The main way that my GTD approach has evolved over the years is that – when I first started – I assigned everything a due date. It was a mistake because it didn’t give me any flexibility and I was often frustrated when I had to move a task over to the next day. Now, I just assign due dates to things that actually have a specific due date. Everything else I hope to accomplish is just assigned to be done anytime within the month.

3. What’s your favorite thing about GTD?

The part of GTD that really blew my mind was breaking projects into actionable tasks. When I was making my to do lists — I would put huge projects on the list and then never get to feel like I was accomplishing anything by checking something off. For example, I would put “Build website” on my list of things to do. Well, that’s going to take a long time and has many, many tasks required to make that website happen. When you break up those projects into smaller tasks it makes everything seem manageable and possible. Life is much less overwhelming that way.

4. What’s still challenging for you, if anything, around your GTD practice?

I’m still a big procrastinator. I’ll do anything as long as it’s not the thing I’m supposed to be doing. It still makes me super productive but there’s a level of stress that comes with procrastination that I would like to banish from my life for good.



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