Posts Tagged ‘project planning’

Maker Vs. Manager: How I Schedule My Day
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Maker Vs. Manager: How I Schedule My Day

If you schedule yourself with maker vs. manager tasks in mind, you’ll find you can get more productive use from your day.

My First GTD Christmas
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My First GTD Christmas

This year, I decided to plan out my Christmas festivities using GTD.

First customer review of the new GTD Managing Projects set
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First customer review of the new GTD Managing Projects set

The first customer review of the new GTD Managing Projects audio set has come in and we wanted to share some highlights: In a nutshell, I am very excited to report this audio program is EXCELLENT! Imagine sitting in the room with David, Marian and Meg and, basically, they are discussing all of the best […]

The new "GTD Managing Projects" set is now available!
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The new "GTD Managing Projects" set is now available!

We’re excited to announce that our new 6-CD audio set on the GTD best practices for managing your projects is now available in the David Allen Company store.  We’ve compiled all of the GTD best practices and common questions.   It’s a great way to get control of your projects and manage them seamlessly–the GTD […]

When do you call something a project?
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When do you call something a project?

Here’s a sneak peak at our new GTD® Managing Projects Audio Set releasing soon. This new set includes 6 CDs chock full of a tips, tricks and education on the GTD models for seamlessly managing your projects. You’ll hear from David Allen and two senior coaches on the best practices and common questions people implementing […]

Getting on Top of Your Projects and Priorities
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Getting on Top of Your Projects and Priorities

There are four GTD Managing Projects and Priorities seminars coming up in November and December.  They will be held in Los Angeles, San Francisco, Seattle, and Boston.  If you’re ready to refine the GTD skills you use on your own projects, the Managing Projects and Priorities seminar is the place for you.  You’ll get plenty of specialized focus on […]

GTD Nuggets – Take 5 minutes to make progress on a project
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GTD Nuggets – Take 5 minutes to make progress on a project

If you take a pen and blank paper, and just spend the next five minutes capturing ideas on the most important project right now for you to make some progress on, you will likely come up with at least one, if not several, “Oh yeah, I could…” items. – David Allen

Organizing your projects list
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Organizing your projects list

Dear David Allen: What do you recommend to organize the Projects list in order to quickly find a particular project? David: If you’re using a software application for managing lists, and if it can sort the list alphabetically, then get in the habit of writing the key word about the project first, so you can […]

David Allen on linking projects and related pieces together
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David Allen on linking projects and related pieces together

Countless questions have been e-mailed to me asking for the best ways and tools to organize project thinking, or how to relate project pieces to each other and to all the other projects and their pieces.   Ninety-nine percent of the time, my answer is: “Do the Weekly Review. If you do, it all works. If […]

GTD & project management software
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GTD & project management software

A GTDer asked: Can I use project management software for my GTD lists? Coach Wayne Pepper: From our perspective, project management tools are good for Project Support, not necessarily Next Action lists though. In other words, if I have a project that is so complex and intertwined that it needs to be broken down into […]

Missing deadlines
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Missing deadlines

Question: You say you shouldn’t write anything on a day when it doesn’t absolutely have to be finished by then. Furthermore, you tell that priorities are depended on time, energy and a lot more, but I miss one thing there: deadlines. What if I make a list of things to do, and find on Monday […]

Organizing actions related to projects
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Organizing actions related to projects

Question: How did you organize your tasks? Am I suppose to have a main Projects category and corresponding action tasks categorized @home, @work, etc? David Allen: Yes, for me “Projects” is a category, just like the action lists of “Calls”, “At Computer” etc. They are simply flat lists, tied together with your review of the […]

GTD Webinars
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GTD Webinars

Here are the upcoming Webinars on GTD Connect, our online learning center: Project Planning, with Coaches Wayne Pepper & Kelly Forrister – April 8, 11am PDT.  The Coaches will go over common questions, like:  How do you plan out a project? Where do project plans go? How far out should you plan a project when […]

Managing Projects – Tips from David Allen
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Managing Projects – Tips from David Allen

Here’s a great Q&A between David and a new GTD’er.  To appreciate David’s response, it helps to understand the GTD definitions for projects and next actions: Projects = Your outcomes that require more than one action step. Next Actions = Your next physical, visible action steps. Some are project-related, some are not. Question: If a […]

A project manager describes his GTD setup
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A project manager describes his GTD setup

Many of you enjoyed the GTD & OneNote article contributed by community member Ryan Oakley. Here’s another shout out for using Outlook & OneNote, from Ivar in Norway. I am writing to you to tell you how brilliant I think it is to use Microsoft Office OneNote in my GTD system. I’m from Norway and […]

GTD & OneNote
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GTD & OneNote

This is a community contribution by Ryan Oakley. For me, GTD has always worked extremely well for those small(er) tasks and projects.  You know – those little things that used to fall through the cracks but, with the help of GTD, are now easily tracked and moved on until completed. These smaller projects don’t need […]

What is or isn't a project?
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What is or isn't a project?

A computer programmer implementing GTD asked David Allen about projects: I’m confused about (and I’m sure you are extremely bored with this question, but from the books I couldn’t work out the answer) – how do you size projects?  I’m continually having problems working out what is or isn’t a project – and getting lost […]

Working with file attachments in Outlook
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Working with file attachments in Outlook

Often, your project support will include documents on your computer like Word or Excel files. You can attach the actual document, but what happens if you update the original? How can you be sure you have the latest attached?  We got this very question from a GTD’er and thought it would be useful to pass […]

A quick guide to GTD & projects
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A quick guide to GTD & projects

Some of the most common questions we get are about managing projects.  Here is how one of the Coaches replied when a new GTD’er was asking how to manage projects and all of the related steps. There are 3 components to consider with your projects: 1. Tracking the outcome on a Projects list(s) that serves […]

How David Allen uses mindmaps
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How David Allen uses mindmaps

Dean, an architect, wrote to David to ask for detail on using mindmaps in his GTD system.  Here’s the whole thread: Hi David, I have enjoyed reading Getting Things Done and Making It All Work.  I own an architecture firm in Michigan, and have been implementing your GTD system into my work and life plan.  […]