{"id":2464,"date":"2009-12-10T11:09:43","date_gmt":"2009-12-10T19:09:43","guid":{"rendered":"http:\/\/www.gtdtimes.com\/?p=2464"},"modified":"2009-12-10T11:09:43","modified_gmt":"2009-12-10T19:09:43","slug":"tricks-for-capturing-waiting-fors","status":"publish","type":"post","link":"https:\/\/gettingthingsdone.com\/2009\/12\/tricks-for-capturing-waiting-fors\/","title":{"rendered":"Tricks for capturing Waiting For emails"},"content":{"rendered":"<p><a href=\"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/gtdtimes\/2009\/12\/wf.jpg\"><img decoding=\"async\" class=\"alignright size-full wp-image-2465\" title=\"wf\" src=\"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/gtdtimes\/2009\/12\/wf.jpg\" alt=\"wf\" width=\"247\" height=\"136\" \/><\/a>One of the key buckets in your GTD system is Waiting For.\u00a0 So what&#8217;s the biggest creator of Waiting For? Sent emails. Sure, you could slog through your Sent folder for which ones you actually need to make sure to track, but that&#8217;s like searching for a contact lens on the beach.\u00a0 Good luck having that be a trusted and efficient system.\u00a0 Another way to track Waiting For items is to create a simple rule or filter in your email program.\u00a0\u00a0 Here are those rules for two popular mail programs:\u00a0\u00a0 <strong>Gmail &amp; Outlook<\/strong>.\u00a0 If you&#8217;re on a different mail program, it&#8217;s usually pretty simple to set something like this up if it&#8217;s got a filter or rule function.\u00a0 <!--more--><\/p>\n<h3><strong>Gmail Waiting For filter:<\/strong><\/h3>\n<p>1. Create a label called @Waiting For if you don&#8217;t have one already<br \/>\n2. Go to Settings (top right corner), click on Filters tab<br \/>\n3. Click Create a New Filter<br \/>\n4. Add your email address to the From field<br \/>\n5. Add a unique keyword, such as *wf, in the Has the Words field<br \/>\n6. Click Next step<br \/>\n7. Check off Skip the Inbox&#8221; and &#8220;Apply the Label: @Waiting For&#8221;<br \/>\n8. Click Create Filter<\/p>\n<p>Test it out by sending yourself a test message and put your unique code somewhere in the body of the message. What this will do is save you from having to cc: yourself (and then process it again out of In) or dig through Sent mail to get the stuff that you&#8217;re waiting on from someone else. A copy of your email will automatically get filed under your @Waiting For label.<\/p>\n<h3><strong>Outlook Waiting For rule:<\/strong><\/h3>\n<p>Here is how to create a very handy rule in Outlook for filing sent emails directly into a Waiting For email folder.<\/p>\n<p>1. Create a new email folder (Ctrl+Shift+E) and name it @Waiting For.<br \/>\nThe @ symbol will make it appear under your Inbox.<br \/>\n2. Click on Tools &gt; Rules and Alerts.<br \/>\n3. Click the New Rule button.<br \/>\n4. At the top of the next box, select Start from a blank rule.<br \/>\n5. Highlight Check messages after sending, then click Next.<br \/>\n6. Check off With specific words in the body. Then click on where specific words is underlined and choose a unique keyword for your rule, such as *wf*. Click Add, then OK, then Next.<br \/>\n7. Check off Move a copy to the specified folder. Then click on the where specific Folder is underlined and choose the @Waiting For folder.<br \/>\n8. Click Finish.<\/p>\n<p>Try it out by sending a test message to yourself and typing *wf* in the body of the email somewhere, such as under your signature file. It should send a copy of the email to your @Waiting for folder.\u00a0 What this rule does is eliminate the step of having to CC: yourself or dig through your Sent file to find emails that you are waiting for a response.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>One of the key buckets in your GTD system is Waiting For.\u00a0 So what&#8217;s the biggest creator of Waiting For? Sent emails. Sure, you could slog through your Sent folder for which ones you actually need to make sure to track, but that&#8217;s like searching for a contact lens on the beach.\u00a0 Good luck having &hellip; <\/p>\n<p class=\"link-more\"><a href=\"https:\/\/gettingthingsdone.com\/2009\/12\/tricks-for-capturing-waiting-fors\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Tricks for capturing Waiting For emails&#8221;<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[32],"tags":[100,107,136,137,535,563,567,569,626,642],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.4 (Yoast SEO v22.4) - 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