What mobile tools are you using for your productivity? iPad? Android? iPhone? BlackBerry? Other? What works really well about the mobile tools you use (features you can’t live without) and what’s challenging about them (you’d be a productivity rock star if only…)? We’d love to hear from you!
(please disclose to readers if you have an affiliation with the product you are recommending)
I use an iPod Touch with OmniFocus and Week Cal (it syncs with iCal on my computer). OmniFocus syncs with the versions on my Mac and home and at Work as soon as I’m in a wireless zone.
While some people may find this inconvenient (lack of ability to sync all the time), I find the not-being-connected all the time part as adding to my outside-of-work productivity (time with family, time to catch up on reading, time to take in the world around me).
iPhone – I really enjoy apps Wunderlist and RememberTheMilk that both have great corresponding websites too
Blackberry for phone & mobile email as well as on the fly voice memos. The blackberry is a limited device in many ways, but rock solid in terms of battery life, performance and basic usability and reliability.
I carry my iPad for tasks & projects (Omnifocus), documents (PlainText, Dropbox, OmniOutliner) and general connectivity. Have recently weaned myself off a laptop for travel thanks to the iPad.
I use my Galaxy Tab with the Thinking Rock android app. I have my main file on my home computer and then sync it every morning with my tab. Our computers at work are locked down, so I can not have Thinking Rock on it, so this is the best solution I can come up it. It works pretty well since it allows me to move tasks around and filter them so I only see what I want to at the time (i.e. I am having a meeting with my boss and what I need to discuss with her). The challenge is that I can not process thoughts on the fly. I can record them but I can’t process them until I get home. If I complete a thought during the day, I just go in and note that it is done so when I process it at home, I can just mark it done. It does make me process everyday, which is a good thing. This system has been working very well for me and I feel like I do get a lot done. Everyone always comments on how organized I am, so I guess it works.
I have an iPhone 4. Of all the productivity apps I use, for now MyLifeOrganized is my choice. I use a portable copy at work, and sync between home and my iPhone over MLO Cloud.
I use Google Calendar. Since upgrading to the iPhone 4, I can’t sync anything but my main calendar to the iPhone, so I use Pocket Informant, although I don’t have a good task sync for that. I wish MLO would sync to Pocket Informant.
Android along with Toodledo app installed. I love that it allows for easily do 5 vital GTD process of Collect Process Organize Review and Do, list all my projects, set up my next actions.
Android
Pros:
– reliable
– ease of use
– lots of apps
Cons:
– sync with outlook requires 3’rd party sw (using gsyncit, not perfect but the best i found)
– bit messy to get calendar the way i want it (using 3 apps to get it the way i want (native, calwidget and calendar pad)
– still havent found a good way to sync tasks, tried several but no luck (tasks is my gtd tool so this one is really frustrating)
Have used symbian and windows mobile for the last ten years, they are wonderful when it comes to syncing but a pain when it comes to ease of use and stability…
Droidx and xoom
Are there are any tips/guides to implementing GTD with Gmail? I know there is overlap with the GTD for Outlook but any tips/guides to accelerate that transition/conversion would be welcomed.
Memo app and voice recorder (when driving) on my Nokia phone. I sync the calender to Outlook at work, but transcribe the notes into my Emacs org-mode project planner.
Org-mode is set up to publish my agenda to a web page whenever I save, so I use my phone’s browser to read it.
Once I get an iPhone or Android I’ll probably switch to MobileOrg, but for now this setup works for me without too much friction.
iPhone 4 – OmniFocus, Dropbox, Evernote, Exchange 2010 for mail & calendar.
iPad 2 – OmniFocus, Dropbox, Evernote, GoodReader, Exchange 2010.
Eagerly awaiting iCloud to unify syncing experience across non-enterprise applications.
Use Things on the iPhone 4 & iPad.
Personally owned iPhone 4 and iPad. I look for apps I can seamlessly sync across these two mobile devices as well as my iMac – e.g. my core GTD system is OmniFocus, iCal, Mail, Evernote, Address Book, Drop Box and 1Password.
Just added Mind Manager 9 Windows version within Parallels virtual desktop linked to Mindjet iPad app via Drop Box.
Corporate issued Blackberry. Use only for phone, calendar and email processing.
IPhone 4, and for my productivity I’ll use the:
– Remember the Milk for tasks;
– Evernote for capture stuff;
– Dropbox to view my files;
– Grocery Gadget for errands etc;
– the native notes for quick notes.
I love my Palm Pre, Google Calendar, Sorting Thoughts, and the built in Task List. Keeping it simple!
I use an iPhone, mac laptop and mac desktops (at several workplaces). Synchronization is critical; it works well, but could work better. For synchronization I use mobile me, dropbox, and google tools (especially calendar).
Tying the infrastructure together into a system is mobile me and dropbox synchronization, OmniFocus, Evernote, iCal, Addressbook, and secure notes in the Mac’s keychain.
EVERNOTE is THE BEST thing that happened to my android!
It fits GTD so PERFECT…
I’ve tried a dozen apps, read lots of forum articles and spent at least 4 months figuring out which app to use.
Nothing comes close. I even have a tickler file in evernote.
I just LOVE the GTD-EVERNOTE match. For me it’s THE productivity booster.
Michael
I run Touchdown for Android. It must be the best connector to Outlook. I’ve setup GTD for Outlook 2010 and the combination works perfectly.
Tasks are managed in Touchdown in exactly the same format as Outlook so there no worries with cross platform intergration.
Devices are a HTC Legend (Android 2.2) and a Motorola Xoom (Android 3.3) all perfectly sync’ed.
I currently use Evernote for my entire GTD system. It has gotten to be so good I have a complete task, checklist, reference system across all of my devices which include an Android phone, an Android tablet and multiple PC’s laptops. It is essentially with me everywhere I go , regardless of what I am carrying.
Nokia E71. Still more than one week of battery life. No iPhone can compete!
iPhone 4
Google Calendar
Toodledo
Pocket Informant
Evernote
I use the iphone 4, ipad, a macbook pro and a ubuntu linux desktop. Across all of these platforms I use gmail, toodledo, evernote, and dropbox.
To an earlier poster: you can have all your gmail calendars syncing to your iphone. nuevasync.com makes it possible for you to set up an exchange account. This is how I sync my ios devices with gmail and google calendar.
Toodledo is highly customizable, and functions as my list manager for next actions (managing contexts within this is very nice), waiting for, someday maybe, and my projects list, for which it is very easy to do subtasks with a toodledo premium account. I can’t say enough good about toodledo. Evernote functions for me as a virtual inbox, virtual alpha filing system, a project development tool, and as an unbeatable capture tool.
Android (MyTouch 3G Slide),
Blackberry (Bold)
and Galaxy Tab 10.1v White…
I have 2 lines so BB for business, Droid for private and it is complemented with the Droid Tab.
Not using laptop too much anymore… so checking my streams and email from my Tab;
Business, stocks too, on Tab.
BB rocks for BBM & Whatsapp applications.
Not to forget, the ever amazing Evernote synched on all three devices + laptop!
Personally I us a iPhone 3G with the wonderful Wunderlist as to-do-app. Love Wunderlist as it is simple and has a “Star”-Function which I use to mark my task for today. Also enjoying Evernote, Dropbox, Reeder and ReadItLater. Email with Gmail via IMAP.
Corporate issued a Blackberry. Use for phone, calendar, email processing and basic task management. All syncs to Lotus Notes with great eProductivity.
iPhone 4 and iPad (1G)
I use Pocket Informant/Informant HD for calendars and tasks. It syncs with my multiple Google calendars and my tasks in Toodledo. The sync isn’t perfect, but it definately beats not having one. It also allows me to migrate platforms if I decide to.
iPhone, with Good Todo for tasks, the native Notes app for short-term notes, Evernote for long-term note storage, and Instapaper for reading material.
I use my HTC EVO, iPad, ThinkPad X100e, I also have a MacBook Pro for office use. All have Evernote, Gmail, and Google Docs. I use DropBox for all files so I can access files on any device.
I use consistent categories and paper based files are kept in plastic folders in my briefcase.
iPhone with GoTasks: simple, efficient and fun to use (+synchronize with Google Tasks).
A video: http://www.youtube.com/watch?v=gRU3yHuEOfw
I like that KISS (Keep It Simple Stupid) tool for GTD 🙂
iPhone 4
Powerbook
iMac
Things – tasks
Evernote – memos
GCal – Calendar
Outlook/Google Contacts – Work/Personal contacts
IPhone 4 with Toodledo as my list manager. As I’m desk-bound at work I like using the Toodledo website during the day to check my lists and for my weekly review print out all my lists to review. IPad at home but for fun rather than work. BB for work emails as we are on Lotus Notes. Am going to look at Wunderlist and Evernote after seeing them mentioned in other posts.
iPhone
MacBook
Omnifocus
I use Omnifocus, and set-up the folders as follows:-
Misc [default single action folder]
Yes
– Checklists daily
– Checklists support
– 10,000 feet
– 10,000 upcoming
– 10,000 delegated
– 20,000
– 30,000
– 40,000
– 50,00
No
– S/M
– Tickler
— Jan
— Week 1
— Week 2 [Month & weeks continued…]
The beauty about this, is it really gets me asking myself, whether where does this need to go.
I have waiting for contexts, & most of the usual [more customisable
Rudely cut off on my last message for some reason before havin chance to edit….
Anyhow – what’s missing is a mobile digital GR/project support etc storage system – that’ll be coming with iCloud/iDocs app me thinks.
Will finay have two central GR/project support spaces, rather than docs spread across different apps and unaccessible without complex syncing.
True freedom to work wherever.
Once the iPad can integrate physical docs more easily/enable you to write more accurately and rub stuff out on the screen, that’ll be immense. But I’ll be thrilled with iCloud!
I run Android on Motorola Droid X.
For my tasks, I use Ultimate ToDo List on my Droid, syncing on-line with Toodledo. They work together flawlessly.
I also use NetMemo to capture recordings on my phone which are sent directly to my Inbox. A simple app that has proven to be one of my best capture tools ever.
The downside to Android…the latest version upgrade causes far too many reboots during incoming calls.
I use both iPad and iPhone mobile devices to provide accessable GTD with:
LogMeIn Ignition – indispensible to access desktop for accessing Outlook and everything else on desktop.
Outlook 2010 with ClearContext Pro – for processing/tasking/scheduling/filing.
OneNote and OneNote mobile – for capturing random, freeform thoughts and notes.
Dragon Dictation – for sending voice-to-text notes to Outlook for further processing.
iPhone 4
-Action Lists
-Sticky Notes Pro
-Default Calendar, Notes, Voice Memos
I use Things and voice memos on an iPod Touch and a MacBook. In full disclosure I work for Apple, but was using my setup before starting there.
To Eric re: syncing multiple calendar with the iPhone 4–It is possible and easy to setup. Go to https://www.google.com/calendar/iphoneselect on your iPhone an choose which ones you want to sync.
iPad apps
note2self – electronic post-its
Evernote – memos, brainstorms, rough drafts (to sync with my computer and my blackberry)
GroceryIQ – shopping lists
Blackberry Torch apps
BeReader – mark RSS feeds as “to read”
Evernote
Laptop (though it’s sick right now and not very mobile)
ActiveInbox for Gmail – collecting, processing, e-filing, reviewing
Google Calendar (considering getting GCal for iPad)
Google Docs – sharing
Dropbox – file transferring, sharing
Ipad
OmniFocus for iPad as primary tool
Awsome Note for collecting reference notes
Instapaper for grabbing long form information from the web
iPhone is a secondary tool that I transfer errand type actions to so I can carry them with me without the iPad
Voice recorder and NoteTaker for quick capture
NoteTaker HD on iPad and a stylus have almost completely replaced yellow pads and a pen for note taking at meetings. It’s almost as efficient as paper with the advantage that one can tag the notes with a project name, for example. It makes finding the notes later easier. Notes can be converted to PDF and filed electronically
Pen and paper
Android all the way. Seamless cloud integration with Gmail, Google calendar etc that iTards can only dream of.
Here’s my list:
Hardware:
Macbook Pro
Samsung Galaxy S2 (but pretty much any Android phone)
Software:
Google Calendar
Springpad
I have to say Springpad has been the must have app for the GTD workflow. It works perfectly – and syncs across devices.
Android – MyLifeOrganized for tasks (with Cloud Sync), Google Calendar and Evernote.
PC – MyLifeOrganized for PC (with Cloud Sync), Google Calendar and Evernote.
You guys are working too hard!
Windows Phone (no extra apps needed)
Calendar | Hotmail
Action Lists | OneNote
Project Lists | OneNote
Mobile Reference | Skydrive
Tickler | OneNote
supported by the cloud
Hotmail, Office Web Apps and Skydrive
supported by the desktop
Outlook | Calendar and Email
Onenote | Action Lists, Projects, Tickler
Mindmanager | Project Support Material
Oh you didn’t know you could create a digital Tickler system in OneNote.
Stop working so hard people!
For tasks & notes, Toodledo on iPod Touch & iPad. Robust GTD features and syncs reliably to desktop. Fully accessible online and very reasonably priced.
Google calendar synced to the above devices because my employer uses gmail and it allows calendars from multiple sources to be managed easily.
PersonalBrain for 30,000 feet and above (not mobile, but that’s Ok) because of it’s ability to view my life from just about any perspective I need. Very stable, has never crashed.
I’m using Android Tablet – Asus Transformer and Android Phone – HTC Hero (Waiting for my upgrade) I run Touch down on both. Great for syncing tasks with oulook with a work exchange server.
The touch down calander isn’t the best so I sync my native andriod calander and use calander pad for widgets.
Contacts sync perfectly, emails sync perfectly as well.
It could do with some better task widgets and resizable widgets for honeycombe tabs but its fairly solid in the way it works.
Blackberry, calendar synced with Google calendar
MacBook Air (home computer) and MacBook Pro (work computer) with Omnifocus synced across the two of them via DropBox
I wish there was an Omnifocus app for Blackberry…
I use my Palm Pre plus (great webOS!) with Toodledo app (Done!), Notes (for Google Documents) and Google Calender. Works like nothing else!
iphone 2, Mac, PC in work
– Things for to-dos (least -ive syncing issues I’ve found)
– Calendar (Mac)
– Evernote for reference/storage (people seem to use as to-do list, but I like to sort sometimes by dates or contexts, and repeating tasks).
Biggest mistakes: spending days on working out best todo software instead of actually doing things.
Couldn’t live without – pen/paper
iPhone4 with OmniFocus
iPad1 with OmniFocus & OmniOutliner
Mac with OmniFocus & OmniOutliner
Sync over MobileMe
-> great combination of SW & HW!
I travel a lot so for me it is important to have everything I need with me without having the luxury of file cabinet access.
I use the iPhone 4, Dropbox, Evernote, and Nozbe. Each are cloud based so I can access my files and tasks from iPhone apps, native programs on my iMac and Windows laptop, or via the web. Nozbe integrates with Evernote and Dropbox. If I create a project in Nozbe I can tag notes in Evernote with the project name and name folders in Dropbox with the project name and all those files are then shown with the project tasks in Nozbe. Due to my traveling I keep everything as paperless as possible and scan paper documents with OCR and store in Evernote making it my digital filing cabinet.
Between everything my work space is for the most part virtual. My emails are all IMAP so an email sent on my iPhone shows on all other devices in the sent folder. My calendars are gmail and Google Apps and sync flawlessly between everything.
Palm Tungsten T5 (hooked to jpilot on the desktop).
I have a fancy Android phone that I use pretty much as a phone and an interface to Google Maps. I’ve tried switching off the Palm to various things over the years and my upgrade path at the moment is to stash away another Tungsten T5 for when something destroys this one. I honestly haven’t found anything as useful to replace it.
iPhone 3gs:
Toodledoo syncing w Informant (active Lists & next actions)
Evernote syncs w web/pc for capturing & reference
Informant sync w Google calendar (agendas in daily email to gmail acct)
1. Droid X phone & Windows laptop w/ Nozbe for tasks
2. Evernote for everything else except a calendar (integration with Nozbe is excellent and it syncs with Android, Windows, Mac OS, iPad, iPhone…)
3. Google Calendar
I will probably add an Android tablet in the next few months.
I use a BlackBerry. It’s a Curve 3G, which is the least heavy duty model. After previously relying on my iPod Touch, I find the BB OS frustrating, and use it entirely for phone activities and basic/emergency email triage.
TesTeq,
Quick ?
What apps are you using on the Nokia? I just picked up a C7, and would like to hear about your system.
Thanks
My system is completely digital and my Android phone is the lynchpin that makes it possible.
The tools I use are available on my phone and on any computer I’m on. Here they are:
Calendar for hardscape items and tickler: Google Calendar
Project and Next Action Lists: Evernote
Reference Files: Evernote
Project Files: Dropbox
I set up my lists in Evernote following Ruud Hein’s [link:http://ruudhein.com/evernote-gtd%5D instructions, which are great. He uses a combination of tags and saved searches to make the whole system really smooth.
On my phone, I use the Evernote widget to capture new thoughts and bookmarks to my saved searches to quickly see my next actions while I’m on the go.
Finally, a system that works!
Palm Pre (WebOS): Done!
HP Touchpad (WebOS): ToodleTask HD
Browser: Toodledo.com
All together: Great!
Also Palm Pre with WebOS: Done! (which uses Toodledo)
iPad 2 w/ Toodledo App
Browser: Toodledo
Palm Pre, Todoist
I would recommend an Mac book air, iPad and iPhone with omni focus. Then the good old fashioned paper jotter from Levenger. Get to inbox zero and it will change your life!
Mike
All of my actionable stuff lives on a Hosted Microsoft Exchange account. I love how easy it is to process my incoming emails, voicemails, and the occasional fax into my calendar and task tracking system (drag and drop). I get 50-200 actionable (non-spam/reference) items in that inbox every day so this feature is important to me. I also love how it is always in sync regardless of whether I’m looking at it via a web browser, email client (Outlook), or on my phone (Touchdown for Exchange on Android). If I lose my phone, it’s no big deal. My contacts, messages, tasks, appointments, etc are all server-side.
My only complaint is that it doesn’t handle multi-step projects without a bit of creativity. This got a lot better since Outlook 2007’s new To-Do bar consolidates all task folders, but it still involves more management than I’d like. Instead, I do my project planning/review and brain dump on Mind Manager, then sync the tasks to Outlook. That’s another great pro about Outlook… highly compatible with other MS/3rd party software (Project, Onenote, Sage Act!, The Brain, Mind Manager, InLoox….)
My Reference files are kept online also using Amazon S3 for storage. I like it best because of the redundancy, security, and reliability they offer. There are cheaper competitors but you get what you pay for. Amazon stores my files in three redundant physical facilities and constantly checks and and heals any corrupted data.
Amazon doesn’t really have much of an interface for your data. I use S3AnywherePro for Android to access my files from my phone. On my computer, I mount my S3 as a local drive on my computer using TnTDrive and use SyncBackPro to keep it synced with a local copy for use away from internet access. For added security you can encrypt the files locally before syncing but that makes mobile access to your data more complicated.
I don’t often have physical items to file–most of the incoming “stuff” in my life is electronic–so I’ve turned to Lucian FileCenter to scan & OCR the occasional hard-copy that I need to file. They’re stored as searchable archive quality PDF documents.
In a related note, I also have been archiving my emails since 1998 and recently realized that the habit is starting to cost me in terms of search speed and quality of results. This is especially apparent as the volume of electronic communication seems to be growing exponentially. So, I created a new archive folder with alpha sub folders (GTD-style reference files). In batches, I’m purging my old single-file archive, moving what’s still relevant into the new system and ditching the rest. I also added a monthly task to purge one letter of my alpha-files. That way my reference files are reviewed semi-annually. Rather than folders you could do the same with labels/categories. I highly recommend everyone that archives emails start doing this now. I’m purging at a rate of 3 months worth of emails per week and it is going to take me over a year to finish.
Iphone 3gs
Outlook 2010 with GTD Addin
Pocket Informant
The easiest way to get outlook calendar/task/etc.. with Iphone.
http://www.pocketinformant.com/products_info.php?p_id=pocketinformant_iphone
to sync*
I use an htc android with ultimate to do list sync with toodledo. Wherever I am I can see my tasks
Re: Mobil computing
I have a laptop OS MS Windows 7, and use MS Outlook with the GTD Outlook add-in. My company has just allowed the GTD Outlook add-n at my request.
I also use Asus Transformer OS Android, and use DGT GTD alpa app on it. Exceptional tool for GTD on Android platform.
I use toodle-do and drop box for synching at this point.
Synching is the one real struggle I have. My work provides a laptop and we have to maintain separation from business and personal information so it is not possible to have system with everything.
I use an HP iPAQ 111 PDA that synchronizes to Microsoft Outlook on my home PC. It’s a relic but it doesn’t cost me a monthly fee for a data plan to use it.
My wife has a Samsung Galaxy Tablet (Android OS) which has native support for everything one needs to do GTD save one critical item: a task list manager. I’ve experimented with GTasks and was pleased enough with the results to buy it. This will be her list manager for action lists and reference lists once she completes her training.
iPhone 3g with Toodledo, Tasktimer, Dropbox
I sync my Outlook 2010 with the GTD addin using ToodledoSync (third party but works seamlessly).
I have just decided after reading many of these comments and from the discussion on LinkedIn to start using Evernote for capture and storage.
i have an ipod touch, it has several apps and features that i enjoy using. I often use the scientific calculator for my math classes and facebook for my social life, it has features as far the lowest gas prices and locations, yellow pages, sex apps, text, im, email,and plenty of fun games. This product is good for me but if i had an up to date ipod it would probably be even better!
IBM ThinkPad with Outlook 2010. HTC EVO syncs with Outlook using VCOrganizer. Seamless sync with calendar, tasks, notes, and contacts. These go with me on my phone.
Calendar syncs to Google calendar so my colleagues have my most current schedule.
Tasks are prioritized in my task list using a simple.but effective sorting system. Begin each task with a number:
1=finish this week
2=finish next week
3=finish this month
4=finish when I can
And then the tasks for this week are further sorted by a letter indicating the day of the week I will tackle them:
A=Monday
B=Tuesday, etc.
This.system has worked very well for me because reprioritizing tasks is now extremely quick and easy.
Blackberry for email and lists (sync to Outlook and GTD add-in)
Switching to iPod Touch. Still undecided on GTD apps for it.
Things on iPhone, iPad, & MacBook
Galaxy tab, gtask for accessing my tasks on my gmail account and the native calendar app. Also wuala and evernote for accessing my pc files via cloud. I just love this device. After my palm zire 72 died, i was in an endless search for a passable device, treo, nokia e90, omnia, you name it. Galaxy tab really picked up where palm pda’s left off. And googles services are finally on par with the palm desktop – with great email integration. Besides using this as my main gtd workhorse i was also able to replace my sailing plotter with a great gps sat-nav program from the android market 😉
For personal GTD, I use Google Tasks in conjunction with GTasks for Android…this gives me the ability to access my lists anywhere, including at work where my company’s web filters allow Google Tasks access (unlike sites such as Evernote or Springpad which are blocked for some reason).
At work I use a cobbled system within Outlook 2007…Using Tasks and copying emails which require more than 2 minute action into tasks where I can assign them categories.
Tim
Wow so many variations..its like in the beginning of the tech era 🙂
My system:
Lenovo Thinkpad x61 + corporate Lotus Notes
Iphone w Lotus Traveler
Ipad with Lotus Traveler
Used to have e-productivity for lotus notes but dumped it because i could not sync my projects and to-do’s to my mobile devices
Calendar, mail synced across all devices
No todo’s app but i have ONE simple document in my inbox i can sync w my devices that is a list of all my to-do’s by day – no need for anything more complex than that
PlainText app that syncs across all devices to capture ideas
MindMaps synced across all devices with my Projects, Areas of Focus, Goals, Vision etc
It is simply perfect 🙂
Omnifocus on iphone4
Omnifocus on ipad 2
Omnifocus on Macbook AIR 2011
Sync all together by OmniGroup’s server
It just works!!!!!
Droidx2, toodledo, dgt gtd, evernote. Love the DROID dgtale app…
Hardware:
Android G2
Asus Netbook
Fujitsu ScanSnap S1500
Applications:
Evernote
Google Apps for Business
Google Calendar
and my new favorite- GQueues!
Omnifocus for iphone and iphone camera.
Ipad1 with
* Dropbox, Evernote, GoodReader
* Web based Producteev and Minutes.io
GoGetter for Windows Phone 7
http://gogetterapp.com/
Android HTC Incredible 2.
Springpad
OmniFocus (awesome) on a MacBook Pro
I refuse to use an iPhone until it’s a global phone.
Any hope? Or any decent alternative to Springpad (I love it!)
I use an Iphone 4, Ipad 2, and I use the Outlook add with MS Exchange on my pc.
I am in the process of figuring out how to see the tasks I assign in Outlook on my Iphone. Any suggestions?
I use an itouch.
My go to apps are the free note app which came pre-loaded, and a free app called Simplist.
It is very easy to add and prioritize tasks or list items on Simplist, so I keep up with the list. I tried many more sophisticated apps and found them too difficult to maintain on the fly.
I use Outlook for all my work-related tasks, but haven’t found a good way to sync that with anything on the itouch.
Omnifocus on a Macbook and Iphone 3GS does it for me. Perfect combination of hardware and software.
iPhone 4: Pocket Informant
Great apps!
I use Springpad account which I can connect to easily to. I use a Samsung Galaxy S and a Samsung Tab, when I am at a laptop or desktop, I use the web browser version so it is easily available where ever I am.
Android Evo first and then switched to Android Motorola Photon. Please make apps for Android. Blackberry is dying. expand yourself.
I have an iPhone 4 for personal use and a Palm Pre 2 for my work phone. I will say that managing information on an iPhone 4 is good but much better on the Pre due to the Synergy feature that marries all of my data into one place. Sadly, some of the really good vendors that make GTD apps for the iPhone don’t make similar apps for webOS. I believe that this is too bad because GTD is about workflow and webOS has amazing workflow capabilities.
PriorityMatrix in three Mac mobiles: iPhone, iPad and MacBookPro. Fluid quads align to GTD beautifully. System works well with both thoughtful prioritizing and rapid jotting.
NotesPlus, MacMail gtd folders, Dropbox, SimpleNote, GoodReader, EverNote are cucial, too.
Hardware
Levenger Circa Letter-Sized Notebook
Lamy Fountain Pen
Canon MX850 Printer
A Circa 3×5 Card Stadium Holder
Software
Personally created and tweeked daily schedule manager/log with lots of helpful little additions, printed on 8.5×11 paper, and Circa Punched
3×5 Project Cards: A different color for each Area of Responsibility, 1 card for each new Project, placed in my Circa 3×5 Card Stadium
3×5 Next Action Cards. 1 Card for each Next Action Context. Placed in my 3×5 Card Stadium opposite my daily log, so my whole daily system is open on my desk or on my truck console at a glance.
PROS
I can update this system on the fly, do not have to sync anything except my mind to paper, do not have to worry about 1. Alabama Tornados knocking out power for a week, and being completely unproductive because all my GTD was on my computer and 2. My computer crashing, my smart phone crashing, my programs screwing things up, accidentally deleting things…etc.
CONS
The thought of losing my notebook, which has no backup system at all. I’ve thought about taking pictures of my system once a week, in order to “back it up to the computer”.
iPod Touch: I use Evernote. It’s a great app into which I can download webclips or whole pages with links. I can input voice memos, movies, photos. I can only sync at home unless I can find an open WiFi, but I can do inputs at work or on the road, then sync at my home computer Great for a travel diary. I have the free version, but if I need to put docs from other apps (e.g. Excel) I could upgrade to the paid version.
Hardware:
iPhone 4 (via 2Do)
iPad 2 (via 2Do)
iMac at home (via browser-based Toodledo)
PC at work (via browser-based Toodledo)
2Do is a great productivity app. A little complicated, but quite flexible.
The real key, though, is bridging this mobile system with a locked down corporate environment. Syncing 2Do to the browser-based Toodledo was the answer.
Toodledo is a bit clunky and ugly, but it’s really powerful. And now, when I’m working on a computer at work or home, I can quickly Alt-Tab to a browser to check my list, add items, as well as copy/paste anything I want.
Running my task list from only my mobile devices would have driven me crazy. This gives the best of both worlds: power AND portability.
I am using an HTC Inspire running Android 2.2.
I use my gmail account for my contacts and calendar. For the rest of my GTD system I use a free Evernote account and it is amazing!
With this setup, everything in my GTD system is cloud based and accessible from any device with an Internet connection… And free!
android + MyLifeOrganized with Cloud Sync
Iphone:
Action Lists
Listmaker
Windows desktop, HTC Desire Droid & iPad 2.
Springpad works seamlessly across all devices as a perfect gtd tool. For calendar I use Outlook synched with the HTC.
After several years of chasing “productivity porn”, I finally found what is for me, GTD nirvana.
Droid X (Android 2.3.3)
Calendar: Jorte
Tasks: DGT GTD
Email: K-9
DGT GTD is hands-down the best GTD app out there (and I’ve tried them all!). It’s as if the code was written right out of DA’s book.
These were its big selling points for me:
–Separate lists vs tasks kept in one big group.
–Ability to create not only an individual task, but also checklists and projects (to which you attach tasks)
–Subproject hierarchy
–Assign and track by status (Planning, N/A, Hold, WF, etc.)
–Customizable lists, contexts and status. Very nice for ad-hoc.
–Recurring tasks, reminders, etc.
–CREATE TASKS DIRECTLY FROM AN EMAIL WHEN USING K-9 EMAIL APP WITHOUT LEAVING THE MESSAGE ITSELF (Hallelujah!)
iPhone 4 and Bb Torch 2nd gen
The torch is a work phone which I have found abysmal for web and apps. It is locked in my desk unless I am traveling.
Remember the Milk for tasks – always up to date, a lot less expensive then other options and works for what I need.
The iPhone 4 has dead simple wifi setup for using with a laptop.
Drop Box for all my current projects.
Gmail in safari. Star what needs action and archive the rest.
iPhone 4, iPad 2, MAC, Windows PC at work
Google Calendars – work, personal and family
Toodledo premium for sub-task functionality
Evernote premium for Dropbox functionality (no file type restrictions)
All syncing seamlessly across all platforms with native clients and Browser access as necessary. Can also email stuff to either Toodledo or Evernote from Yahoo! or Outlook
Would like to have Evernote and Toodledo projects connected so investigating Nozbe at the moment.
Palm Pre Plus (Web OS) synced with Outlook on MS Exchange. Outlook Tasks and Notes sync with desktop using PocketMirror app. This is only way I’ve found to put all the task categories on the phone arranged exactly as on the desktop, which I have set in GTD format.
Blackberry Torch with RexWireless ToDoMatrix. It’s complicated to learn, but so awesome. Nothing else has come close to combining GTD with a mobile platform. Syncs wirelessly to the cloud, and with Outlook
Apple iPhone 4, Remember The Milk (rememberthemilk.com), Google Calendar, and Google Docs.
GTD + RTM (pro) = Pro! 🙂
We just launched Orchestra for iPhone and web – it combines a simple, elegant to-do list with real-time chat so you can work with others to get things done. Our aim was to make it possible to share tasks with anyone in the world, make it as easy to put a task on someone else’s list as your own, a make each shared tasks a chat room where those involved could communicate.
We’re in limited release, but ping me (@gentry) you’d like to try. http://orchestra.com
I use both IOS (Iphone, Ipad) and Android (HTC). but all soft I use I used before on WM.
I use:
Pocket Informant (Iphone, Ipad, HTC)
MLO (PC, Iphone, HTC)
Excel – time tracking (PC, Iphone, HTC – 1 file in Google Docs)
also now investigating Achieve Planner.
E-mail, Calendar, Tasks, Project Tracking, General “Next Actions” – Microsoft Outlook 2010 with Netcentrics GTD Add-in
Reference System and PC-Based Notetaking – Microsoft OneNote 2010 – When I am on calls or in meetings with my laptop, I use OneNote to take notes.
iPhone/IPad – Tasks – IMExchange2 (requires in-app purchase for Exchange ActiveSynch)
General notetaking (my “digital Moleskine”) – I use NotesPlus on my iPad. Very stable, great features. I then periodically PDF the notes and put them into my PC-Based reference system (in OneNote). It also has dropbox sync, so you always have backup. And it has a handwriting recognition technology.
Still using Outlook (with GTD add-in) on my PC with my good old Windows mobile 6 enabled PDA.
I’d like to go to an Android smart phone but I don’t want to give up using Outlook.
Ho hum.
James