A way to manage project steps

Date: Monday, November 24, 2008 by GTD Times Staff

Community Contribution from Yolanda Otero, an HR Compliance Coordinator from AmerisourceBergen in Orlando Florida

I been doing the GTD for the last 6 months and this has changed my day completely in a way that I’m more proactive, organized, and I have full control of work time due to the way that I manage my time through the GTD process.

This is an idea that I want to share with you all.  I do a lot of projects and it was not easy to keep track of every step that a project has as a different task.  What I do now is to write down all the steps in the body of the task and as I go to each task I mark the preceeding one “DONE”.   I change the subject, I type the new step # and change the due date and or category. Any thing new I’ll add it to the body and that way I keep track of the complete project in one task.

I shared this with the management team GTD meeting in our Division in Orlando and they like it. Hope you like it too, thanks.

2 Responses to “A way to manage project steps”

  1. Silke says:

    I think this is an excellent tip. It directly addresses the project tasks question that is asked quite often in the GTD forum.

    For myself, I may have to move over to a less structured task manager soon, as I have a new pda phone. This may help me take care of that type of project tracking, which is my biggest concern about moving to a different system.

  2. Katalin says:

    A really good idea that saves a lot of time and aggravation. Gives a much better overview of where you are in different projects, just as yo stated.

    Thanks for sharing this great tip!

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