Where is your projects list?

If you don’t have a clear sense of the totality of your obligations, you will always over-commit. And commitments occur on multiple levels, from “why I’m on the planet” to “need butter.” But the elevation most amorphous for most is the plane just above your physical activities — your “projects.” I have a radical definition of a project: anything you’re committed to finish within a year that requires more than one action to complete it. Given that broad designation, most people have between 30 and 100.

  • Where’s your projects list?
  • How complete and current is it?

– David Allen

For more tips from David about projects, check out the GTD Managing Projects set. Available on CD or MP3 download.

Join the Conversation


  1. My projects list is housed in OmniFocus and is current after a review on Monday. Feels so good!

  2. So true! Whatever the list manager (software or paper) it always feels good to have completed a recent review and know that things are current.

  3. Projects are saved alongside my Tasks in Entourage as a category with a “p:” prefix. This allows two-way sync with NextAction on Blackberry.

  4. I have my projects visible on my mirror. I review them twice a day to to keep them fresh in my mind. Nice Blog

    Andre Lewis

  5. My project list is on paper, in a nice Levenger binder, filed under “projects’, written in pencil so I can add, edit, doodle, re-organize, and see all day.

  6. Thinking Rock Apps is designed for GTD and I believe it is the most complete tool available. Take a couple of hours to orientate yourself to use the tool ( Help feature is great). I manage to migrate my INbox over to TR today.

    The challenge I have is the project list. I hve a couple of projects with action items identified ( 58 was the last count). Does this sounds overwhelming. I suppose that’s normal if you consider that a project can span over one year.

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