How does the BlackBerry task app stack up for GTD?

Date: Tuesday, February 22, 2011 by GTD Times Staff

For many people, a mobile list manager is a requirement for implementing GTD. To support productivity on the go, the lists must be accessible in real-time, showing your projects, as well

In fact, David Allen Company has a Setup Guide specifically written so you can dial the BlackBerry in according to GTD best practices. If you’re considering a mobile device, this review at Notes on Productivity describes the functionality of the task app in the BlackBerry Torch. How do you think the BlackBerry stacks up for managing your lists the GTD way?

13 Responses to “How does the BlackBerry task app stack up for GTD?”

  1. Frank says:

    BB is pretty good, but not near as good as Palm OS was in its early days.

  2. Arnold says:

    The BB task app was fine. Connectivity was the issue. The problem was needing an exchange server and the associated monthly fees. Connecting via a cable to Outlook has become very impractical.

  3. Martin says:

    The BB task app didn’t work very well for me. Beyond a few dozen items it got unmanageable very fast and finding things became harder and harder.

    I started using a third-party BlackBerry application called Viira ( and have been very happy with it. Projects and contexts are clearly separated so I don’t have to wade through one long list of stuff like the BB task app makes you. And Viira handles things like next actions and email organization which I find especially useful because I receive a lot of email.

    I have read a number of posts online on how to set up the BB tasks app for GTD but for me personally getting a third-party application has been a productivity booster.

  4. Anne says:

    I just got a Blackberry specifically to help my GTD and I LOVE IT!!! I had set up my Outlook according to the GTD guide and I found I can easily sync my tasks across and the filter allows me to quickly see my tasks/project by category. I don’t use any app…but the BB is way superior to Nokia for GTD…

  5. Nuno Donato says:

    I’m using the native tasks app and its enough, as my desktop gtd app manages everything, and only the next actions (with contexts) get sync’ed to the BB. So I always know everything I can do in each context 🙂

  6. Sandeep says:

    I am using BB TASK PRO! since very long time and it is created keeping GTD users (or best practices) in mind and is very intuitive for people familiar with GTD. Check the link below.



  7. Grant Palin says:

    It’s worth pointing out that if you are a Remember the Milk user, they have an app for that! Seriously, take a look at MilkSync: It ties into the BB tasks, and syncs back and forth. I also use the RTM Outlook plugin to help me track things when at my computer. So anything done on my PC, or on the website, ends up on my BB, and vise versa.

  8. Will says:

    I use the Tasks app on my Curve 3G because it syncs with Remember the Milk (pro account required). I don’t want any application that I can’t sync wirelessly and access from another computer—life is just too short. Tasks + RTM works well enough for me.

  9. Gary says:

    I’ve been using Outlook 2007, Exchange 2007 and the native BB task list for a few years now and it works fine. The cloud sync to my server is reliable and it’s nice to make an update on my BB and have it automatically sync’d to Outlook when I open it up, and vice versa.

    I’m considering migrating from BB to an iPad or Android tablet. I can’t find a decent task list for an iPad or iPhone that syncs with Exchange, despite searching online and on this site. I’m just now beginning to search for options in the Android tablet world.

    Any ideas on a good iPad app that syncs in the cloud?

  10. Robert says:

    The BB Tasks app is fine for reviewing your list. As the BB is also my main capture device I need an that’s fast to input tasks so I actually use it. For me that’s Next Action Pro! A few clicks and a task is captured with context assigned. It even offers voice capture for when I driving.

    Reviewing my liss is faster too with Next Action. And it all syncs to the desktop including contexts.

    My only gripe with BB as a list manager is finding a way to reliably sync wirelessly to Mac.

  11. EG Chew says:

    I have bought the setup guide and tested it. I still think the best GTD apps on BB is probably “Viira”

  12. Tgal76 says:

    I use TaskJot for BB, which syncs with Toodledo, online and on iDivices, which syncs with desktop versions on both Mac and Windows through TaskUnifier, .

    For me this is the ultimate GTD combo. All sync with Toodledo Notes as well. I am connected to my Task List on all my devices.

  13. Mike says:

    All the advertisers…. lol.

    I make it a policy to never use an app when company representatives pretend to be users.

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